Admin Assistant

Private Advertiser; Sungai Buloh; On-site; MYR 17,000 - 23,000; Full time

Job summary

Private Advertiser in Malaysia seeks a detail-oriented Administrative Assistant to support daily office operations, document management, and vendor-related tasks, ensuring compliance and timely processing of paperwork.

You will assist the Sales Team with project claims and tenders, manage incoming calls and emails, maintain an organized filing system, coordinate courier services, prepare memos and letters, monitor office supplies, process invoices, register the company as a vendor for clients,

Qualifications

• Minimum SPM or Diploma qualification in a related field.
• Proficiency in MS Office (Excel, Word, Outlook) required.
• Strong organizational and time-management skills.

Responsibilities

• Manage incoming calls, emails, and general correspondence.
• Maintain filing system, document scanning, and courier coordination.
• Draft memos, official letters, and work permits.
• Fill tender documents and assist with project claims.
• Prepare monthly invoice summaries and vendor registrations.
• Support CIDB staff matters including card renewals.

Skills

MS Office

Excel

Word

Outlook

Education

SPM / Diploma

Job description

We are looking for a detail-oriented Administrative Assistant to support our daily office operations. The Admin Assistant will be responsible for general office administration, document management, and assisting the sales team with project claims and tenders.

Key responsibilities

• Manage incoming calls, emails, and general correspondence
• Monitor office stationery levels and coordinate the maintenance of office equipment
• Draft and prepare internal memos, official letters, and work permits
• Maintain an organized filing system, manage courier services (sending/receiving), and handle document scanning
• Fill up tender documents and ensure timely submission
• Assist the Sales Person in preparing project progress claims
• Fill in documents related to projects and update the Project Claim Summary
• Prepare monthly invoice summaries and records
• Apply for and manage forms required to register the company as a vendor for clients
• Manage CIDB staff matters, including the renewal and application of new CIDB green cards

About you

• Min SPM / Diploma qualification in related field
• Proven experience as an administrative assistant or in a similar role
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and time-management skills
• Ability to multitask and prioritize work