Admin Executive

NICESTLYE REFURBISHMENT SDN BHD; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

NICESTLYE REFURBISHMENT SDN BHD is seeking a responsible and organized office administrator to support daily operations and coordinate between customers, suppliers and internal teams. The role involves handling documentation, following up on tasks, and maintaining accurate records, including quotations, purchase orders and invoices.

You will process customer orders, update order status, manage calls, emails and WhatsApp messages, arrange meetings and deliveries, and maintain company systems.

Qualifications

• Minimum SPM / Diploma or equivalent.
• At least 1 year of administrative experience; fresh graduates are welcome.
• Proficient with Microsoft Office, especially Excel and Word.
• Strong communication and interpersonal skills.
• Able to multitask, stay organized and detail-oriented.
• Experience in manufacturing, cabinetry, construction, or interior-related industries is an advantage.

Responsibilities

• Handle daily administrative duties and general office support.
• Prepare, organize, and maintain documents, filing, quotations, purchase orders, invoices, and other records.
• Assist in processing customer orders and updating order status.
• Coordinate with customers, suppliers, sales, production and other departments.
• Handle phone calls, WhatsApp, emails and general enquiries.
• Arrange appointments, deliveries, meetings and related schedules.
• Perform data entry and maintain accurate records in company systems.
• Assist with purchasing, stock records and supplier documentation.

Skills

Microsoft Office

Excel

Word

Communication

Interpersonal skills

Multitasking

Documentation

English

Bahasa Malaysia

Education

Diploma or equivalent

Job description

We are looking for a responsible and organized individual who can support our daily office operations and coordinate effectively between customers, suppliers, and internal teams.

The ideal candidate should be comfortable handling documentation, following up on tasks, and maintaining accurate administrative records.

Job Responsibilities

Handle daily administrative duties and general office support.

Prepare, organize, and maintain documents, filing, quotations, purchase orders, invoices, and other company records.

Assist in processing customer orders and updating order/project status.

Coordinate with customers, suppliers, sales team, production team and other departments when required.

Handle phone calls, WhatsApp, emails and general enquiries.

Arrange appointments, deliveries, meetings and related schedules.

Perform data entry and maintain accurate records in company systems/files.

Assist with purchasing, stock records and supplier documentation when required.

Support management and other departments with ad-hoc administrative tasks.

Ensure documents and records are properly organized and updated.

Requirements

Minimum SPM / Diploma or equivalent.

At least 1 year of administrative experience is preferred; fresh graduates are welcome to apply.

Good knowledge of Microsoft Office, especially Microsoft Excel and Word.

Able to communicate in English and Bahasa Malaysia.

Good communication and interpersonal skills.

Responsible, organized, and detail-oriented.

Able to multitask and work independently.

Basic knowledge of quotations, invoices, purchase orders, and general office documentation is an advantage.

Experience in manufacturing, cabinetry, construction, or interior-related industries will be an added advantage.