Administration Manager / Assistant Admin Manager

Region System Sdn Bhd; Meru; On-site; MYR 120,000 - 180,000; Full time

Job summary

Region Group of Companies in Malaysia seeks an experienced Administration Manager to oversee office operations and factory support, implement policies, and manage general affairs. The role requires a Bachelor's degree and 8–10 years' experience in manufacturing admin, with strong organizational skills, Mandarin/BM English preferred, and the ability to work with government authorities.

Based in Meru / Kapar, the position involves MS Office proficiency and a 5 1/2 day workweek.

Qualifications

• Bachelor's degree in Business Administration, Communications, Public Relations, or a related field.
• 8–10 years of experience in administrative/general affairs management, preferably from manufacturing industries.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and office management software.
• Able to work independently with minimum supervision.
• English required; BM and Mandarin preferred due to China counterpart interactions.

Responsibilities

• Oversee office management and factory operation and maintenance.
• Develop, implement, and enforce office policies and procedures.
• Prepare and manage the administration budget.
• Ensure compliance with company policies and regulatory requirements.
• Handle licensing, government liaison, and supplier relations.
• Prepare reports on administrative activities and expenses.

Skills

Organizational skills

Multitasking

MS Office

Independent worker

Communication skills

Education

Bachelor's degree in Business Administration, Communications, Public Relations, or a related field

Job description

The Administration Manager is responsible for overseeing and managing the administrative functions of the organization. This role involves ensuring efficient office operations, managing facilities, policy and procedure development, and handling general affairs to support the company's overall goals.

Job Description:

Office Management & Factory Operation:

Supervising all matters related to office management, administration, operation & maintenance of company building and equipment to ensure an effective utilization of the company resources.

Support daily factory operation.

Policy and Procedure Development:

Develop, implement, and enforce office policies and procedures.

Ensure compliance with company policies and legal regulations.

Continuously review and update policies to improve efficiency and effectiveness.

Handle general affairs such as all licensing related to external party permission, accommodation and liaise with government authorities when required.

Oversee the implementation of company policies related to general affairs.

Maintain a good communication and relationship with supplier or other company stakeholders.

Budget Management:

Prepare and manage the administration budget.

Monitor expenses and ensure cost-effective operations.

Negotiate contracts with vendors and service providers to optimize costs.

Compliance and Reporting:

Ensure compliance with company policies and regulatory requirements.

Prepare and submit reports on administrative activities and expenses.

Maintain records and documentation related to administrative operations.

Handle other ad-hoc tasks as may be required from the management.

Job Requirements:

Bachelor's degree in Business Administration, Communications, Public Relations, or a related field.

Minimum of 8 to 10 years of experience in handling both administrative and general affairs management preferably from the manufacturing industries.

Strong organizational and multitasking skills.

Required Language : English, BM and Mandarin (preferred Mandarin speaker as this role is required to deal with China Counterpart)

Excellent communication and interpersonal abilities.

Expected to be able to handle every challenge in a work well.

Able to work independently with minimum supervision.

Proficiency in MS Office and office management software.

Willing to work 5 1/2 days (with Saturday alternate)

Working location to be based in Meru / Kapar.

Region Group of Companies was founded in 1990, has head-quarters in Klang, Malaysia and branch in Vietnam. In Malaysia, we are specialized in producing steel wire nails, concrete nails, hardboard nails, pallet nails, blind rivets and others steel products. Our brand & trademark "Jaguar" is known for quality, reliability and well known around in the local market as well as oversea market. Our group companies also provide servicing in heat treatment and surface treatment for various metal products for automotive, machinery & etc. With continuing growth in the global market and to support the company’s expansion plans, we are seeking to appoint caliber professionals to join our team.