ADMIN MANAGER

Kara Marketing (M) Sdn Bhd; Puchong; On-site; MYR 120,000 - 180,000; Full time

Job summary

Kara Marketing (M) Sdn Bhd in Puchong, Selangor is seeking an experienced Admin Manager to oversee daily administrative operations, visitor management, reception, travel arrangements, and liaise with landlords and building management.

This full-time role requires a bachelor’s degree and at least 10 years in admin/facilities management, with ISO knowledge and strong leadership to guide the team and ensure regulatory compliance.

Qualifications

• Bachelor’s degree or higher in Business Administration, Building and Property Management or related field.
• Minimum 10 years of relevant experience in administration, facilities management or general office management.
• Experience in FMCG, manufacturing, distribution, logistics or similar fast-paced industry is an advantage.
• Strong understanding of Malaysian regulatory and compliance requirements with government agencies.
• Familiar with ISO 9001 and ISO 14001 standards.

Responsibilities

• Oversee daily administrative operations, including visitor management, reception services, travel arrangements, and liaise with landlords and building management.
• Oversee security operations, including coordination with security providers and policy enforcement.
• Ensure office cleanliness and safe working environment.
• Manage licenses, permits, including business licences and fire safety certificates, and ensure regulatory compliance.
• Lead administrative team and manage budgets; implement cost-effective solutions.
• Develop and maintain administrative policies and procedures aligned with standards and regulations.

Skills

Leadership

Communication

Multitasking

Interpersonal skills

Education

Bachelor's degree or higher

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an experienced Admin Manager to join Kara Marketing (M) Sdn Bhd in Puchong, Selangor. This is a full-time position that plays a crucial role in ensuring the smooth day-to-day operations of our office.

Key responsibilities

• Oversee daily administrative operations, including visitor management, reception services, travel arrangements, manage and liaise with landlords, building management, facility management teams and other relevant stakeholders.
• Oversee and manage security operations, including coordination with security service providers and enforcement of security policies.
• Oversee and manage office cleanliness to ensure safe and pleasant working environment.
• Manage and ensure timely renewal and compliance of company licences, permits, including business licences, warehouse permits, fire safety certificates and other relevant licences/permits.
• Liaise and understanding of relevant Malaysian regulatory and compliance requirements, including dealings with government agencies and local authorities such as SSM, JPJ, Bomba and local councils.
• Plan, coordinate, and execute company events, corporate functions, launches, meetings, and other activities.
• Source, evaluate, negotiate and manage contracts and service agreements with vendors and service providers, including cleaning, security, pest control, waste management, maintenance, office equipment, office pantry suppliers and other administrative services.
• Lead and manage the administrative team, ensuring effective allocation of responsibilities and delivery of administrative services.
• Developandmonitortheadministrativebudget,implementingcost-effectivesolutions.
• Develop, implement and maintain administrative policies and procedures aligned with company standards, local regulations requirements, building regulations and relevant standards.
• Perform any other related duties and responsibilities as assigned by superior.

Requirements:

• Bachelor’s degree or higher in Business Administration, Building and Property Management or any other related field.
• Minimum 10 years of relevant experience in administration, facilities management or general office management.
• Experience in FMCG, manufacturing, distribution, logistics or a similar fast-paced industry will be an added advantage.
• Good understanding of relevant Malaysian regulatory and compliance requirements, including dealings with government agencies and local authorities such as SSM, JPJ, Bomba and local councils.
• Familiar with ISO standards: ISO 9001 (Quality Management System) and ISO 14001 (Environmental Management System).
• Excellent communication and interpersonal skills.
• Ability to work effectively in a multicultural setting and manage multiple priorities.
• Strong leadership, organized, result-oriented and work independently as well as be a team player.
• Able to work outside normal working hours when required to attend to urgent facility matters, office relocation, maintenance works or emergencies.