Admin Specialist

EVE ENERGY MALAYSIA SDN BHD; Kulim; On-site; MYR 45,000 - 78,000; Full time

Job summary

Eve Energy Malaysia Sdn Bhd is seeking an Administration/Facilities Coordinator to oversee daily canteen operations, vendor coordination, and staff welfare in Kulim. The role ensures food quality, safety, and smooth support for visitors and staff.

The successful candidate will manage accommodations, cleaning, security, and office logistics, while assisting in policy and SOP development. Fluency in multiple languages is preferred, with strong organization and problem-solving skills.

Qualifications

• Bachelor's degree required in business administration, office management, HR management or related field.
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Responsibilities

• Oversee daily canteen operations, coordinate with vendors, ensure food quality and hygiene, handle feedback, and ensure compliance with health and safety standards
• Manage staff accommodation including daily operations, room assignments, maintenance coordination, organizing inspections and fire drills, and safety compliance
• Coordinate factory cleaning and landscaping with vendor supervision, routine inspections, pest control, maintenance, and emergency handling
• Oversee company transport and drivers, scheduling, vehicle maintenance, insurance and road tax renewals, accident reporting and claims
• Receive and welcome clients, coordinate visit arrangements, maintain a presentable reception area, and support visitor-related tasks
• Plan, coordinate and assist in organizing company events and activities
• Manage uniforms and office stationery, including distribution, inventory control and purchase requests
• Prepare and maintain necessary workplace signage
• Assist in development and implementation of departmental policies and SOPs
• Perform other duties as assigned by supervisor or Head of Department

Skills

Mandarin proficiency

English proficiency

Bahasa Malaysia proficiency

Detail-oriented

Organizational skills

Independent worker

Education

Bachelor's Degree in Business Administration, Office Management, Human Resource Management, or related field

Job description

Oversee daily canteen operations, coordinate with vendors, ensure food quality and hygiene, handle feedback, and ensure compliance with health and safety standards

Manage staff accommodation, including daily operations, room assignments, maintenance coordination, organizing regular inspections and fire drills, and ensuring compliance with safety and facility standards

Manage factory cleaning and landscaping, including vendor supervision, routine inspections, pest control, maintenance coordination, and emergency handling

Manage company transport and drivers, including scheduling and supervision, vehicle maintenance, insurance and road tax renewals, accident reporting and claims

Receive and welcome clients, coordinate visit arrangements, ensure a presentable reception area, and support all tasks related to customer visits

Plan, coordinate, and assist in organizing company events and activities

Manage uniforms and office stationery, including distribution, inventory control and purchase requests

Prepare and maintain necessary workplace signage

Assist in the development and implementation of departmental policies and SOPs

Perform other duties as assigned by the supervisor or Head of Department

Requirments

Bachelor's Degree in Business Administration, Office Management, Human Resource Management, or a related field

Minimum 2-3 years of relevant experience in administration, facilities management, or general affairs. Fresh graduates with a strong willingness to learn are also encouraged to apply

Proficient in Mandarin, English, and Bahasa Malaysia. Mandarin is required to communicate effectively with Mandarin-speaking colleagues, vendors, and stakeholders

Detail-oriented, responsible, and well-organized with strong analytical and problem-solving skills

Able to work independently, prioritize multiple tasks, and respond effectively to operational challenges and emergencies