Admin Clerk

Region System Sdn Bhd; Meru; On-site; MYR 20,000 - 29,000; Full time

Job summary

Region System Sdn Bhd is seeking an Administration Clerk based in Meru, Klang. The role requires handling import documentation, shipment coordination, and data entry using Excel, SQL, or Epicor. You will liaise with forwarders, suppliers, and internal departments to ensure timely deliveries and accurate records.

The ideal candidate has 2–3 years in a manufacturing admin clerical role and a basic understanding of import procedures. Must be able to work 5½ days and be based in Meru, Klang.

Qualifications

• Minimum SPM or Diploma in Business Administration, Logistics or related field.
• Basic knowledge of import shipping documents and procedures is an advantage.
• Minimum 2 to 3 years working experience in administrative clerical role in the manufacturing industries is preferred.

Responsibilities

• Prepare and maintain import documents (Invoices, Packing Lists, Bills of Lading, Delivery Orders).
• Coordinate with shipping agents, freight forwarders and suppliers for timely delivery.
• Assist in customs clearance paperwork and submission to forwarding agents.
• Monitor shipments, vessel schedules and delivery dates to ensure on-time arrival.
• Verify import documents for accuracy and compliance with company requirements.
• Enter data and update records in Excel, SQL or Epicor systems.
• Maintain filing of import documents and related records for audits.
• Coordinate with Purchasing, Warehouse, Accounts and Production on incoming shipments.
• Review freight charges and invoices before submission to Accounts.

Skills

Import documentation

Shipment coordination

Customs clearance

Shipment monitoring

Documentation verification

Data entry

Filing & records

Inter-department coordination

Invoice checking

Administrative duties

Education

SPM or Diploma in Business Administration/Logistics

Tools

Excel

SQL

Epicor

Word

Job description

1. Import Documentation – Prepare, check and maintain import documents, including Commercial Invoices, Packing Lists, Bills of Lading, Delivery Orders and other relevant shipping documents.

2. Shipment Coordination – Liaise with shipping agents, freight forwarders, transporters and suppliers to ensure smooth import shipment arrangements and timely delivery of goods.

3. Customs Clearance Support – Assist in preparing and submitting necessary documents to forwarding agents for customs clearance and import procedures.

4. Shipment Monitoring – Monitor incoming shipments, vessel arrival schedules and estimated delivery dates to ensure goods arrive on time.

5. Documentation Verification – Check and verify import shipping documents to ensure accuracy and compliance with company requirements.

6. Data Entry & Record Updating – Update import shipment details, purchase order information, delivery status and other relevant records in the company's system, including Excel, SQL or Epicor.

7. Filing & Record Keeping – Maintain proper filing of import documents, customs declarations, invoices and shipping records for future reference and audit purposes.

8. Coordination with Internal Departments – Communicate with Purchasing, Warehouse, Accounts and Production Departments regarding incoming shipments and delivery arrangements.

9. Import Charges & Invoice Checking – Assist in checking freight charges, customs duties, transportation charges and forwarding agents' invoices before submission to the Accounts Department.

10. General Administrative Duties – Perform daily clerical duties, prepare reports, handle emails and provide administrative support to the Shipping Department as assigned by the superior.

Job Requirements

Minimum SPM or Diploma in Business Administration, Logistics or related field.

Basic knowledge of import shipping documents and procedures is an advantage.

Minimum 2 to 3 years working experience in administrative clerical role in the manufacturing industries is preferred.

Computer literate, particularly Microsoft Excel and Word.

Knowledge of SQL or Epicor systems is an added advantage.

Good communication, coordination and filing skills.

Able to work independently and meet shipment deadlines.

Must be willing to work 5 1/2 days with Saturday alternate off.

Must be willing to be based in Meru, Klang.

Region Group of Companies was founded in 1990, has head-quarters in Klang, Malaysia and branch in Vietnam. In Malaysia, we are specialized in producing steel wire nails, concrete nails, hardboard nails, pallet nails, blind rivets and others steel products. Our brand & trademark “Jaguar” is known for quality, reliability and well known around in the local market as well as oversea market. Our group companies also provide servicing in heat treatment and surface treatment for various metal products for automotive, machinery & etc. With continuing growth in the global market and to support the company’s expansion plans, we are seeking to appoint caliber professionals to join to our team.

Region Group of Companies was founded in 1990, has head-quarters in Klang, Malaysia and branch in Vietnam. In Malaysia, we are specialized in producing steel wire nails, concrete nails, hardboard nails, pallet nails, blind rivets and others steel products. Our brand & trademark “Jaguar” is known for quality, reliability and well known around in the local market as well as oversea market. Our group companies also provide servicing in heat treatment and surface treatment for various metal products for automotive, machinery & etc. With continuing growth in the global market and to support the company’s expansion plans, we are seeking to appoint caliber professionals to join to our team.

What can I earn as an Administration Clerk