Administration Assistant

Infinity Shaw Venture; Klang City, Port Klang; On-site; MYR 28,000 - 50,000; Full time

Job summary

Infinity Shaw Venture is seeking an administrative professional to support property-related services. You will verify property details, prepare documentation, and manage client files while contacting potential clients to introduce our services.

Ideal candidates are proficient in Word/Excel or Google Docs/Sheets, comfortable with phone calls, and fluent in English and Bahasa Malaysia. Strong organisation and independent work are essential for providing reliable admin support.

Qualifications

• Basic proficiency in Microsoft Word and Excel / Google Docs and Sheets.
• Comfortable making phone calls and communicating with external parties.
• Able to communicate in English and Bahasa Malaysia.
• Basic computer skills.
• Able to work independently and follow instructions.
• Organised and able to keep documents, records and follow-ups properly arranged.
• Detail-oriented and careful when preparing documents and entering information.
• Able to manage routine tasks accurately and handle clients' personal and financial documents responsibly.

Responsibilities

• Make phone calls to relevant parties to check and verify property details.
• Prepare Authorisation Letters and other standard documents based on provided templates.
• Organise files and maintain client documents in the appropriate folders.
• Contact potential clients to introduce services.
• Provide general administrative and operational support to the team when required.

Skills

Phone calls

Documentation

Organising files

Attention to detail

Independent work

External communication

Tools

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Job description

This is an administrative role supporting property-related services. You will be responsible for verifying property details, preparing documentation, managing client files, and contacting potential clients to introduce services.

Key responsibilities

Make phone calls to relevant parties to check and verify property details

Prepare Authorisation Letters and other standard documents based on provided templates

Organise files and maintain client documents in the appropriate folders

Contact potential clients to introduce services

Provide general administrative and operational support to the team when required

About you

Basic proficiency in Microsoft Word and Excel / Google Docs and Sheets

Comfortable making phone calls and communicating with external parties

Able to communicate in English and Bahasa Malaysia

Basic computer skills

Able to work independently and follow instructions

Organised and able to keep documents, records and follow-ups properly arranged

Detail-oriented and careful when preparing documents and entering information

Able to manage routine tasks accurately and handle clients' personal and financial documents responsibly