Admin Assistant/ Officer

Private Advertiser; Bayan Lepas; On-site; MYR 33,000 - 67,000; Full time

Job summary

Private Advertiser in Bayan Lepas, Penang, is seeking a detail-oriented administrative assistant to support Marketing and Customer Service teams.

The role involves document management, data upkeep, and coordination with internal and external stakeholders, requiring fluency in Mandarin, Bahasa Malaysia, and English.

Fresh graduates are welcome, and you will work in a fast-paced environment, using Microsoft Word, Excel, and Outlook daily.

Qualifications

• Proficient in Mandarin, Bahasa Malaysia, and English.
• Proficient in Microsoft Word, Excel, Outlook, and basic office systems.
• Fresh graduates encouraged to apply.
• Strong adaptability and ability to work in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to Marketing and Customer Service teams.
• Prepare, organize, and maintain departmental documents and filing systems.
• Draft correspondence, reports, meeting minutes, and other administrative documents.
• Maintain databases and departmental reports.
• Coordinate appointments, meetings, and schedules.
• Monitor office supplies and arrange procurement.
• Liaise with internal departments to ensure smooth workflows.
• Coordinate with external vendors and service providers.
• Ensure documentation and compliance with company policies and procedures.
• Perform additional tasks as requested by Senior Management.

Skills

MS Office

Administrative support

Communication

Multilingual communication

Tools

Word

Excel

Outlook

Job description

Job Responsibilities

• Provide day-to-day administrative support to the Marketing and Customer Service teams.
• Prepare, organize, and maintain departmental documents, records, and filing systems.
• Draft correspondence, reports, meeting minutes, and other administrative documents.
• Maintain and update databases, customer records, and departmental reports.
• Coordinate appointments, meetings, and departmental schedules.
• Monitor office supplies and arrange procurement when required.
• Liaise with internal departments to facilitate smooth workflow and timely completion of tasks.
• Coordinate with external vendors, contractors, and service providers where necessary.
• Ensure proper documentation and compliance with company policies and procedures.
• Carry out any other job tasks / assignments as and when requested by Senior Management, Department Head or direct superior.

Requirements

• Required language(s): Mandarin, Bahasa Malaysia, English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Proficient in Microsoft Office (Word, Excel, Outlook) and basic office systems
• Fresh graduate are encouraged to apply.
• Strong adaptability and flexibility and able to work in fast pace working environment.