Administration Officer

Balcony Bloomer Sdn. Bhd.; Gelang Patah; On-site; MYR 36,000 - 54,000; Full time

Job summary

Balcony Bloomer Sdn. Bhd. is seeking a capable Administrative Officer to manage day-to-day office administration, ensure smooth operations, and handle purchasing and procurement of office supplies and equipment in our Johor office.

You will liaise with suppliers, government departments, and external agencies, manage licences, permits and registrations, maintain filing systems, oversee facility maintenance, and support management with ad-hoc administrative tasks.

Qualifications

• Diploma or Degree in Business Administration, Management or a related field.
• 1–2 years of experience in administration or office management.
• Experience dealing with government departments or external agencies is advantageous.
• Good communication and interpersonal skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office and standard office systems.
• Well-organised and able to manage multiple tasks independently.

Responsibilities

• Manage day-to-day office administration and ensure smooth daily office operations
• Handle purchasing and procurement of office supplies, equipment and other general office requirements
• Liaise with suppliers, service providers and contractors, including obtaining quotations and coordinating deliveries or services
• Liaise with government departments, local authorities, agencies and other external parties on company-related matters
• Prepare, submit and follow up on applications, licences, permits, registrations and other administrative documentation
• Maintain proper filing and records for company documents, licences, permits, correspondence and administrative matters
• Coordinate office maintenance, utilities, repairs and general facility-related arrangements
• Handle incoming and outgoing correspondence, courier services, calls and general office enquiries
• Monitor renewal dates, payment deadlines and other important administrative or regulatory requirements
• Support management and other departments with general administrative tasks and ad-hoc assignments

Skills

Communication

Interpersonal skills

Multitasking

Education

Diploma or Degree in Business Administration, Management or a related field

Tools

Microsoft Office

Job description

This role involves managing day-to-day office administration and ensuring smooth daily office operations, including handling purchasing and procurement of office supplies, equipment and general office requirements.

Key responsibilities

Manage day-to-day office administration and ensure smooth daily office operations

Handle purchasing and procurement of office supplies, equipment and other general office requirements

Liaise with suppliers, service providers and contractors, including obtaining quotations and coordinating deliveries or services

Liaise with government departments, local authorities, agencies and other relevant external parties on company-related matters

Prepare, submit and follow up on applications, licences, permits, registrations and other administrative documentation as required

Maintain proper filing and records for company documents, licences, permits, correspondence and administrative matters

Coordinate office maintenance, utilities, repairs and general facility-related arrangements

Handle incoming and outgoing correspondence, courier services, calls and general office enquiries

Monitor renewal dates, payment deadlines and other important administrative or regulatory requirements

Support management and other departments with general administrative tasks and ad-hoc assignments

About you

Diploma or Degree in Business Administration, Management or a related field

1–2 years of experience in administration, office management or a similar role is preferred

Experience dealing with government departments, local authorities or external agencies would be an advantage

Good communication and interpersonal skills in English and Bahasa Malaysia

Proficient in Microsoft Office and general office administrative systems

Well-organised, detail‑oriented and able to manage multiple tasks independently

Able to follow up effectively with external parties and government agencies

Possess own transport and willing to travel locally for company-related matters when required