ASSISTANT- ADMIN

JAYA GROCER; Malaysia; On-site; MYR 30,000 - 40,000; Full time

Job summary

JAYA GROCER in Malaysia is seeking a Front Office Administrator to manage incoming communications and provide administrative support. The ideal candidate should possess at least 2 years of relevant experience and show a professional demeanor.

Responsibilities include handling calls, organising deliveries, arranging travel for staff, and liaising with service contractors for maintenance issues. Proficiency in Bahasa Malaysia and English is essential, with Mandarin as a beneficial advantage.

Qualifications

• At least 2 years of front-office and admin experience.
• Presentable with a professional attitude and appearance.
• Proficient in Microsoft Office Suite.

Responsibilities

• Handle all incoming calls and walk-in visitors.
• Organise outgoing and incoming deliveries.
• Arrange business travel for employees.
• Monitor office support tools functionality.
• Liaise with contractors for office maintenance.

Skills

Front-office management

Administrative support

Microsoft Office

Pro-active attitude

Communication in Bahasa Malaysia and English

Job description

Key Responsibilities

• Handle all incoming calls, walk‑in visitors and enquiries in a polite and professional manner
• Organise outgoing and incoming deliveries
• Arrange business travel for employees as required
• Monitor proper functioning of office support tools such as air‑condition units, photocopy machines and others
• Liaise with service contractors regarding any office maintenance issues and raise faulty reports for any defects within the office area
• Handle day‑to‑day matters and provide efficient support for administrative processes
• Perform relief duties when required

You Should Have

• At least 2 years of front‑office and admin experience
• Presentable with a professional attitude and appearance
• Required language(s): Bahasa Malaysia & English; Mandarin speaking is an advantage
• Proficient in Microsoft Office
• Pro‑active, independent and resourceful individual able to cope in a fast‑paced work environment