Administration Assistant

RJ PAPER PTE LTD; Kepong; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Health initiatives

Competitive pay

Work-life balance

Inclusive culture

Job summary

RJ PAPER PTE LTD in Kepong, Kuala Lumpur is seeking an Administration Assistant to support day-to-day office operations. You will handle filing, data entry, invoicing, reception duties, and general admin tasks to keep the office running smoothly.

The role requires a high school diploma, proficiency with Word, Excel and Outlook, and a professional, customer-focused approach. This is a full-time onsite position offering a supportive team and opportunities for development.

Qualifications

• High school diploma or equivalent; admin or office management qualifications preferred.
• Experience in administrative or office support role.
• Proficient with Word, Excel and Outlook.
• Detail-oriented with strong customer service and discretion.

Responsibilities

• Managing general office administration tasks including filing, data entry, and record keeping.
• Answering and directing phone calls, as well as managing general enquiries from clients and visitors.
• Preparing and distributing correspondence, reports, and documents.
• Maintaining office supplies and equipment, including ordering and restocking.
• Processing invoices, expenses, and other administrative documentation.
• Assisting with reception duties and welcoming visitors to the office.
• Performing general clerical duties and assisting other departments as required.
• Contributing to the maintenance of a professional and organised office environment.
• Other responsibilities to ensure the smooth functioning of the team.

Skills

Attention to detail

Customer service

Teamwork

Independent work

Education

High school diploma or equivalent

Office management qualification (preferred)

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About the role We are seeking an Administration Assistant to join RJ PAPER PTE LTD in Kepong, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting the smooth operation of our office. As an Administration Assistant, you will be responsible for providing administrative and warehouse support to ensure the efficient functioning of our day-to-day operations. This role is essential to supporting our team to work effectively.

What you'll be doing

Managing general office administration tasks including filing, data entry, and record keeping

Answering and directing phone calls, as well as managing general enquiries from clients and visitors

Preparing and distributing correspondence, reports, and documents

Maintaining office supplies and equipment, including ordering and restocking as needed

Processing invoices, expenses, and other administrative documentation

Assisting with reception duties and welcoming visitors to the office

Performing general clerical duties and assisting other departments as required

Contributing to the maintenance of a professional and organised office environment

Other responsibilities to ensure the smooth functioning of the team.

What we're looking for

High school diploma or equivalent qualification, with further administrative or office management qualifications preferred

Proven experience working in an administrative or office support role (preferred)

Proficiency in Microsoft Office applications including Word, Excel, and Outlook

Attention to detail and accuracy in all work undertaken

Ability to work independently and as part of a team in a fast-paced environment

Professional demeanour and strong customer service orientation

Discretion and reliability in handling confidential information

Experience with office management systems and data management is advantageous

What we offer At RJ PAPER PTE LTD, we are committed to providing a supportive and professional work environment where our team members can thrive. We offer competitive remuneration and a comprehensive range of benefits including health and wellness initiatives. We value work-life balance and support our employees in achieving their professional development goals. Our inclusive workplace culture encourages collaboration and recognises the contributions of every team member.

About us RJ PAPER PTE LTD is a dynamic and growing organisation operating in the paper industry. We are committed to delivering high-quality products and services to our customers while maintaining the highest standards of professionalism and integrity. Our team is driven by a commitment to excellence and innovation, and we pride ourselves on creating a workplace where our employees can develop their careers and contribute to our continued success.