office assistant

foxarathon sdn bhd; Subang Jaya; On-site; MYR 27,000 - 36,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Collaborative culture

Job summary

Foxarathon Sdn Bhd is seeking an organised Office Assistant to join our Putra Heights, Selangor team. This full-time role provides essential administrative and clerical support to ensure smooth office operations and productive workflows.

You will handle reception duties, data entry, scheduling, and basic bookkeeping tasks while maintaining a clean, compliant workspace and supporting various departments as needed.

Qualifications

• Proven experience in office administration or office support.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Accurate data entry and attention to detail.
• Customer service experience and professional interaction with stakeholders.
• Ability to work independently and in a team.
• Flexible and adaptable in a fast-paced office.
• Basic knowledge of office equipment operation.
• Proactive approach to problem-solving.

Responsibilities

• Handle general office administrative tasks such as filing, data entry, and document prep.
• Provide reception support and greet visitors professionally.
• Answer and direct calls, manage switchboard, take messages.
• Schedule and coordinate meetings and conference rooms.
• Maintain office supplies and order materials as needed.
• Process incoming/outgoing mail and manage mail distribution.
• Assist with office events and small projects.
• Assist with invoicing and basic bookkeeping tasks.
• Ensure a clean, organized office and health & safety compliance.
• Support other departments with ad-hoc tasks.

Skills

Organisational skills

Time management

Communication

MS Office

Data entry

Customer service

Independence

Flexibility

Office equipment

Problem solving

Job description

About the role

We are seeking a dedicated and organised Office Assistant to join the team at Foxarathon Sdn Bhd in Putra Heights, Selangor. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. As Office Assistant, you will provide essential administrative and clerical support to our team, helping to maintain an efficient and productive workplace. Your contribution will directly impact the day-to-day operations of the company and support our staff in achieving their objectives.

What you'll be doing

• Managing general office administrative tasks including filing, data entry, and document preparation
• Providing reception support and greeting visitors, clients, and business partners in a professional manner
• Answering and directing telephone calls, taking messages, and managing switchboard operations
• Scheduling and coordinating meetings, appointments, and conference rooms
• Maintaining office supplies inventory and ordering materials as needed
• Processing incoming and outgoing correspondence and managing mail distribution
• Supporting the coordination of office events and special projects
• Assisting with basic bookkeeping tasks such as invoice processing and record-keeping
• Ensuring the office environment remains clean, organised, and compliant with health and safety standards
• Supporting various departments with ad-hoc administrative tasks and general assistance

What we're looking for

• Proven experience in an office administration or office support role, preferably in an office management setting
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent communication skills, both written and verbal, with a professional demeanour
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Competent data entry skills with meticulous attention to detail and accuracy
• Customer service experience and the ability to interact professionally with internal and external stakeholders
• Ability to work independently and as part of a collaborative team environment
• Flexibility and adaptability in a fast-paced office setting
• Basic knowledge of office equipment operation and troubleshooting
• A proactive approach to problem-solving and willingness to take on new responsibilities

What we offer

• We offer competitive remuneration packages, opportunities for professional development, and a collaborative workplace culture.
• We believe in recognising the contributions of our team members and providing a balanced work environment where you can grow and succeed.
• We welcome enquiries about any adjustments or support you may require during the recruitment process.

About us

Foxarathon Sdn Bhd is a dynamic and growing organisation committed to delivering quality service and value to our clients and stakeholders. We pride ourselves on maintaining a professional, inclusive, and supportive workplace where our team members can thrive. Our company is built on the principles of integrity, excellence, and continuous improvement, and we seek to attract talented individuals who share these values and are ready to contribute to our continued success.