Admin Assistant (KL)

IKARI SHODOKU MALAYSIA SDN BHD; Kuala Lumpur; On-site; MYR 40,000 - 54,000; Full time

Benefits offered by this job

Career progression

Professional development

Inclusive culture

Work-life balance

Job summary

IKARI SHODOKU MALAYSIA SDN BHD is seeking an Admin Assistant (KL) in Kuala Lumpur for a full-time role. You will provide essential administrative support, manage schedules, handle correspondence, and maintain records to keep operations running smoothly.

The ideal candidate will have proven administrative experience, strong organizational skills, and proficient English communication. A proactive, detail-oriented mindset and the ability to work independently are important in this role.

Qualifications

• Proven experience working as an Administrative Assistant or in a similar administrative support role.
• Excellent organizational and time management skills with the ability to priorities multiple tasks effectively
• Strong written and verbal communication skills in English, with proficiency in Malaysian being advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Exceptional attention to detail and accuracy in all administrative work

Responsibilities

• Providing administrative support to various departments as required
• Managing office administration tasks including scheduling, quotation, order, filing, data entry, and document management
• Handling incoming and outgoing correspondence, including emails, phone calls, and general enquiries
• Preparing and maintaining office records, databases, and administrative systems
• Maintaining office facilities and ensuring compliance with health and safety standards
• Assisting with event coordination and other special projects as needed

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Education

Diploma/Degree in Business Administration

Tools

Microsoft Office

MS Office Suite

Job description

About us

IKARI SHODOKU MALAYSIA SDN BHD is a dynamic and growing organization committed to delivering excellence in our operations across Malaysia. We pride ourselves on fostering a collaborative work environment where our team members are valued, supported, and given opportunities to develop their careers. Our company culture emphasizes professionalism, teamwork, and continuous improvement, making us an attractive employer for those seeking meaningful work in a supportive setting.

About the role

We are seeking a dedicated and organized Admin Assistant (KL) to join our team in Kuala Lumpur on a full-time basis. This is a pivotal position within our administrative support function, providing essential operational assistance that enables our business to run smoothly and efficiently. As an Admin Assistant, you will play a crucial role in supporting various departments, managing administrative tasks, and ensuring that our office environment operates at optimal productivity. You will be the backbone of our administrative operations, handling a diverse range of responsibilities that require attention to detail, excellent organizational skills, and a proactive approach to problem-solving.

Key responsibilities

• Providing administrative support to various departments as required
• Managing office administration tasks including scheduling, quotation, order, filing, data entry, and document management
• Handling incoming and outgoing correspondence, including emails, phone calls, and general enquiries
• Preparing and maintaining office records, databases, and administrative systems
• Maintaining office facilities and ensuring compliance with health and safety standards
• Assisting with event coordination and other special projects as needed

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative support role
• Excellent organizational and time management skills with the ability to priorities multiple tasks effectively
• Strong written and verbal communication skills in English, with proficiency in Malaysian being advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Exceptional attention to detail and accuracy in all administrative work
• Professional demeanor with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Reliability and the ability to work independently whilst being proactive in identifying areas for improvement
• Discretion and confidentiality when handling sensitive company information
• A flexible approach to work with a willingness to support emerging business needs
• Tertiary education qualifications in business administration, office management, or a related field are preferred

What we offer

IKARI SHODOKU MALAYSIA SDN BHD is committed to providing a rewarding career experience for our employees. We offer a competitive salary package commensurate with experience and qualifications. Beyond remuneration, we provide opportunities for professional development and career progression within a supportive organizational environment. Our workplace culture emphasizes work-life balance. We foster an inclusive workplace where diversity is celebrated and every team member is valued. Our employees benefit from a collaborative atmosphere that encourages innovation, teamwork, and mutual support. We are committed to the wellbeing of our team members and provide a positive work environment where you can thrive professionally and personally.