Administration & Accounts Executive

SmartHire by SEEK; Puchong; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual & medical leave

Supportive workplace culture

Long-term career stability

Job summary

SmartHire by SEEK is recruiting an Administration & Accounts Executive for a well-established QS consultancy. You will support HR, admin, invoicing, payroll, and financial reporting, and work with senior management.

Expect a structured, long-term career path with a friendly team, on-site role in Malaysia, at least a Diploma in Admin/Accounting, and 2–3 years experience.

Qualifications

• Diploma in Administration or Accounting recognised in Malaysia.
• 2–3 years of relevant experience in admin/accounts.
• Proficiency in MS Excel, MS Word, and email communication.

Responsibilities

• Assist across administrative, HR and accounting tasks.
• Maintain accurate records and documents.
• Process staff and travel claims and monthly payroll.
• Monitor accounts receivable and project billing schedules.
• Prepare invoices, proposals, and statements.
• Coordinate day-to-day office operations.
• Support monthly financial reports and year-end audits.
• Handle ad-hoc tasks as required by seniors.

Skills

MS Excel

MS Word

Email communication

Accounting knowledge

Education

Diploma in Administration or Accounting

Tools

UBS Accounting System

Job description

Our client, a well-established quantity surveying (QS) consultancy, is seeking an Administration & Accounts Executive to join their team!

This is a great opportunity for an organised and detail-driven administration and accounts professional to build long-term career stability within an established quantity surveying (QS) consultancy. In this role, you will play a key part in keeping the business running smoothly, handling everything from HR and administrative support to accounts receivable, invoicing, and financial reporting, while working closely with the senior team and director.

About Our Client

Our client is an established quantity surveying (QS) firm operating within the construction industry, known for its friendly, supportive working environment and long-term career stability for its team members.

What you'll be doing?

• Supporting administrative and HR functions — Assist across administrative, HR, and accounting tasks to keep daily operations running efficiently.
• Maintaining company records — Organise and maintain administrative records and documents to ensure accuracy and easy accessibility.
• Processing claims and payroll — Handle staff expense claims, travel claims, and monthly payroll administration in a timely and accurate manner.
• Managing accounts receivable — Monitor accounts receivable, track project billing schedules, and follow up on overdue client payments to support healthy cash flow.
• Preparing financial documents — Prepare invoices, fee proposals, and statements of claims with accuracy and attention to detail.
• Coordinating office operations — Manage and coordinate the day-to-day administrative operations of the office.
• Supporting financial reporting and audits — Liaise with the tax agent, assist in preparing monthly financial reports, and support year-end audit preparations.
• Taking on ad-hoc tasks — Perform other ad-hoc administrative tasks as assigned by the Senior or Director, contributing wherever needed.

Who are they looking for?

• Educational background — A Diploma in Administration, Accounting, or an equivalent qualification recognised in Malaysia provides a strong foundation for this role.
• Relevant experience — A minimum of two to three years of relevant experience is required; candidates with this background will be well-positioned to take on the role's responsibilities confidently.
• Communication skills — Good written and verbal communication skills in English and local languages are important, as these support clear liaison with clients, tax agents, and internal teams.
• Technical proficiency — Proficiency in MS Excel, MS Word, the UBS Accounting System, and email communication is expected to manage day-to-day tasks effectively.
• Adaptability — Flexibility and a willingness to handle a variety of tasks will help the successful candidate thrive in this dynamic role.
• Attention to detail and independence — Being detail-oriented, organised, and able to work independently with minimal supervision is key to success in this position.
• Availability — The ability to start on short notice will be considered an advantage.

Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Statutory contributions — EPF, SOCSO, and EIS contributions for added financial security.
• Leave entitlements — Annual leave and medical leave to support work-life balance.
• Supportive workplace culture — A friendly and supportive working environment that values collaboration and teamwork.
• Long-term career stability — The opportunity to build a stable, long-term career within an established consultancy practice.