Accounts, Administration & HR Executive

PCSS CONSULTANCY SDN BHD; Kuching; On-site; MYR 29,000 - 42,000; Full time

Job summary

PCSS CONSULTANCY SDN BHD is seeking a multi-functional professional to manage Accounts & Finance, HR and Administration. You will handle AP/AR, invoicing, payroll support, HR records and recruitment, plus office management tasks to keep operations smooth in Kuching.

The role requires a Diploma or Degree in a related field and at least 3 years of combined accounting, HR or admin experience, with strong Excel/Word skills and knowledge of Malaysian statutory requirements.

Qualifications

• Diploma or Degree in Accounting, Finance, Human Resources, Business Administration or related field.
• Minimum 3 years of relevant experience in accounting, HR and/or administration.
• Knowledge of Malaysian accounting practices and statutory requirements.
• Familiarity with HR administration and Malaysian statutory requirements (EPF, SOCSO, EIS, PCB).
• Proficient in Microsoft Excel and Word; familiarity with accounting/HR software.
• Strong attention to detail, organisational and communication skills.

Responsibilities

• Handle day-to-day accounting functions including AP/AR, invoicing, receipts and payment vouchers.
• Assist month-end and year-end closing and prepare basic financial reports.
• Support HR administration: employee records, recruitment, onboarding and payroll matters.
• Maintain attendance, leave records and HR documentation; handle statutory matters where applicable.
• Oversee office administration: maintain tidy offices, pantry, stationery, and general coordination.
• Support management with ad-hoc administrative tasks and ensure deadlines are met.

Skills

Attention to detail

Organisational skills

Communication skills

Interpersonal skills

Independent worker

Time management

Education

Accounting/Finance/HR/BA degree

Tools

Microsoft Excel

Microsoft Word

Accounting software

HR software

Job description

This is a multi-functional role combining Accounts & Finance, Human Resources (HR), and Administration & Office Management responsibilities. You will handle day-to-day accounting functions, HR and personnel administration, and office management duties, supporting the organisation across financial, people, and operational areas.

Accounts & Finance

Handle day-to-day accounting functions, including Accounts Payable (AP) and Accounts Receivable (AR).

Prepare and issue invoices, receipts, debit notes, credit notes and payment vouchers.

Perform bank reconciliations and maintain accurate accounting records.

Monitor outstanding receivables and follow up on payment status.

Assist with month-end and year-end closing activities.

Prepare basic financial reports, schedules and supporting documents.

Assist with audit matters by preparing required documents and schedules.

Support the Manager on accounting-related matters when required.

Human Resources (HR)

Handle day-to-day HR and personnel administration.

Maintain and update employee records, personal files and HR documentation.

Assist with recruitment and hiring activities, including job postings, candidate screening, interview arrangements and onboarding.

Prepare employment-related documents, letters and HR correspondence.

Assist with employee onboarding and offboarding processes.

Maintain attendance, leave and employee records.

Assist in the administration of payroll and statutory matters, including EPF, SOCSO, EIS and PCB where applicable.

Assist in monitoring employee confirmation, contract renewal and other employment-related matters.

Support the implementation and administration of company HR policies and procedures.

Handle employee enquiries and HR-related matters professionally and confidentially.

Assist management with staff engagement, disciplinary and performance-related matters when required.

Administration & Office Management

Ensure the overall office is clean, tidy, organized and presentable.

Coordinate office maintenance, repairs and cleanliness-related matters.

Monitor and replenish pantry, stationery and cleaning supplies.

Ensure meeting rooms, common areas and workspaces are properly maintained.

Handle general administrative duties, documentation and office coordination.

Support management with ad-hoc administrative tasks when required.

About you

Diploma or Degree in Accounting, Finance, Human Resources, Business Administration or a related field

Minimum 3 years of relevant working experience in accounting, HR and/or administration

Knowledge of Malaysian accounting practices, employment practices and statutory requirements

Familiarity with HR administration and Malaysian statutory requirements such as EPF, SOCSO, EIS and PCB

Proficient in Microsoft Excel, Word and accounting/HR software

Strong attention to detail and good organisational skills

Responsible, proactive and able to work independently

Good communication and interpersonal skills

Able to manage multiple tasks, prioritise work and meet deadlines

Based in Kuching or willing to work in Kuching

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have in an Administration Role?
• Which of the following types of qualifications do you have?

We are consultancy based in Kuching, Sarawak providing project management solutions to a large client base within South East Asia. Our solutions include project management software products and services for Bridges, Roads, Buildings, Port, Plant, Oil and Gas Construction. We are seeking a motivated candidate to fill the role below for our rapidly growing firm.