Account & Admin Assistant

POD Resources SB; Subang Jaya; On-site; MYR 31,000 - 47,000; Full time

Job summary

POD Resources Sdn Bhd is seeking an Accounts & Admin Assistant to support the accounts team and manage day-to-day administrative matters in the office. The role involves handling payment vouchers, invoices, receipts and quotations, and coordinating general office tasks.

Knowledge of SQL Accounting Software and prior experience in the construction industry are advantageous. Fresh graduates with relevant diplomas and strong organisational skills are welcome to apply.

Qualifications

• Minimum SPM / Diploma in Accounting, Business Administration or a related field.
• Experience using SQL Accounting Software is preferred.
• Previous experience in the construction industry is an added advantage.
• Previous experience in accounts, administration or a similar role is an advantage.
• Basic understanding of accounting documents such as invoices, receipts and payment vouchers.
• Computer literate and familiar with Microsoft Office, especially Excel and Word.
• Good organisational and filing skills.
• Detail-oriented, responsible and able to follow through on tasks.
• Good communication and interpersonal skills.
• Able to work independently as well as support the accounts and management team.

Responsibilities

• Prepare and process payment vouchers.
• Prepare invoices, official receipts and quotations.
• Assist the accounts team with daily accounting and administrative tasks.
• Perform filing and maintain proper records of accounting documents.
• Ensure documents are properly organised and kept up to date.
• Assist with other basic accounting-related tasks when required.
• Coordinate office supplies and pantry supplies.
• Manage visitor registration and visitor QR codes.
• Arrange interviews, meetings and appointments for management.
• Assist with general office administration and documentation.
• Coordinate with suppliers, visitors and other external parties when required.
• Handle ad-hoc administrative tasks and other duties assigned by management.

Job description

We are looking for a responsible, organised and detail-oriented Accounts & Admin Assistant to support our accounts team and manage day-to-day administrative matters in the office.

This is a suitable role for someone who is comfortable handling basic accounting documentation while also coordinating general office and management-related tasks.

The role includes preparing payment vouchers, invoices, official receipts and quotations, maintaining accounting records, filing documents, coordinating office suppliers and assisting management with interviews, visitors and other administrative matters. Knowledge of SQL Accounting Software andprevious experience in the construction industry will be an added advantage.

Accounts & Documentation

Prepare and process payment vouchers.

Prepare invoices, official receipts and quotations.

Assist the accounts team with daily accounting and administrative tasks.

Perform filing and maintain proper records of accounting documents.

Ensure documents are properly organised and kept up to date.

Assist with other basic accounting-related tasks when required.

Administration & Office Coordination

Coordinate office supplies and pantry supplies.

Manage visitor registration and visitor QR codes.

Arrange interviews, meetings and appointments for management.

Assist with general office administration and documentation.

Coordinate with suppliers, visitors and other external parties when required.

Handle ad-hoc administrative tasks and other duties assigned by management.

Requirements

Minimum SPM / Diploma in Accounting, Business Administration or a related field.

Experience using SQL Accounting Software is preferred.

Previous experience in the construction industry will be an added advantage.

Previous experience in accounts, administration or a similar role is an advantage.

Basic understanding of accounting documents such as invoices, receipts and payment vouchers.

Computer literate and familiar with Microsoft Office, especially Excel and Word.

Good organisational and filing skills.

Detail-oriented, responsible and able to follow through on tasks.

Good communication and interpersonal skills.

Able to work independently as well as support the accounts and management team.

Overview

Established in 2009, Principle of Design first specialized in design consultancy. From this position we were to recognize the opportunity for design and built to interior fit-out. Then, expanded into company namely, POD Resources Sdn Bhd, incorporated in 2016. Adding to our valuable clients' demands and supports, we have expand our services to design consultancy, design and built, interior fit-out, product sourcing locally and oversea, architectural acoustics, acoustic consultation and design, sound and noise control, carpentry, painting and sculpture, total building m&e solution and many other tailored services related to design and construction.

What can I earn as an Accounts and Administration Assistant