Senior Accounts, HR & Admin Executive

Private Advertiser; Petaling Jaya; On-site; MYR 89,000 - 134,000; Full time

Job summary

Private Advertiser seeks a highly experienced Senior Accounts, HR & Admin Executive to oversee back-office operations in Malaysia. You will own monthly financial accounting, payroll, HR compliance, office administration, and vendor procurement.

You will manage accounting cycles, prepare reports, ensure statutory compliance, and coordinate procurement and contracts. Strong independence and meticulous attention to detail are essential, with immediate availability preferred.

Qualifications

• Bachelor's Degree, Professional Diploma, or ACCA/CIMA qualification in Accounting, Finance, HR, or Business Administration.
• Minimum 3+ years of hands-on experience managing full-set accounts, payroll processing, and office administration in a senior executive capacity.
• Proficient in ABSS and advanced MS Excel.
• Strong grasp of SST, Employment Act, EPF/SOCSO, and related statutory requirements.

Responsibilities

• Manage daily accounting, AP, AR, GL, and bank reconciliations.
• Prepare full-set accounts, monthly management reports, and cash flow schedules.
• Assist with SST submissions and annual audit preparation.
• Process vendor payments and enforce internal financial controls.

Skills

Independence

Attention to detail

Multitasking

Minute taking

Statutory knowledge

Education

Bachelor's degree

Professional Diploma

ACCA/CIMA

Tools

ABSS

MS Excel

Job description

We are seeking a highly experienced, independent, and versatile Senior Accounts, HR & Admin Executive to oversee and execute our complete back-office operational workflows. Reporting directly to Management, you will take ownership of monthly financial accounting, complete payroll processing, HR compliance, office administration, and vendor procurement.

Key responsibilities

Senior Accounting & Financial Functions:

Manage daily accounting, Accounts Payable (AP), Accounts Receivable (AR), general ledger, and bank reconciliations.

Prepare full-set accounts, monthly management reports, and cash flow schedules.

Compute and assist with timely Sales & Services Tax (SST) submissions and annual statutory audit preparation.

Process vendor payments, monitor credit terms, and enforce internal financial controls.

Senior HR & Payroll Functions:

Execute monthly payroll processing, including accurate statutory contributions (EPF, SOCSO, PCB, and EIS).

Manage staff leave records, performance appraisal tracking, and maintain updated employee files.

Draft employment contracts, NDAs, HR documentation, and ensure alignment with the Malaysian Employment Act.

Track staff training logs and coordinate mandatory aviation/corporate certifications.

Office Administration & Procurement:

Centralize office/facility maintenance, vendor contracts, utility agreements, and asset management.

Sourcing competitive supplier quotations, issuing Purchase Orders (POs), and verifying incoming invoices.

Attend management meetings to take, transcribe, and distribute accurate Minutes of Meetings.

Oversee company secretarial documentation, license renewals, and central record-keeping.

About you

Education

Bachelor's Degree, Professional Diploma, or ACCA/CIMA qualification in Accounting, Finance, HR, or Business Administration.

Experience

Minimum 3+ years of hands-on experience managing full-set accounts, payroll processing, and office administration in a senior executive capacity.

Software

Proficient in accounting software (e.g., ABSS) and advanced MS Excel.

Skills

Strong grasp of Malaysian statutory requirements (SST, Employment Act, EPF/SOCSO), excellent organizational skills, and strong minute-taking abilities.

Attributes

High independence, exceptional attention to detail, and ability to manage multiple priorities without hand-holding.

Availability

Candidates available immediately or with a 1-2 week notice period will be prioritized.