Administration

WING YEE MOTOR SDN. BHD.; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Professional development

Career progression

Work-life balance

Employee wellbeing

Structured training and mentoring

Job summary

WING YEE MOTOR SDN. BHD. is seeking a full-time Administration professional at our Kota Damansara, Selangor office. The role supports diverse administrative tasks, maintains records, handles invoices, and assists with reports and meetings to keep office operations efficient.

You will work across departments with English and Malay communication, professional reception duties, and confidential data handling, contributing to a well-organised workplace and strong service orientation.

Qualifications

• Proven experience in an administrative or office management role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication in English and Malay; additional languages advantageous.
• Proficiency in Microsoft Office Suite and other office software.
• High attention to detail and accuracy in document handling.
• Ability to work independently and in a team.
• Diploma or equivalent qualification in Business Administration or related field preferred.
• Experience with accounting software or financial systems beneficial.

Responsibilities

• Manage general administrative duties including scheduling, correspondence, and document organisation.
• Coordinate office operations and ensure efficient workflow across departments.
• Maintain filing systems, databases, and confidential records with accuracy.
• Handle telephone enquiries and reception duties with professional customer service.
• Assist with preparing reports, presentations, and meeting documentation.
• Manage office supplies inventory and arrange procurement.
• Provide administrative support to management and staff as required.
• Process invoices, expense reports, and other financial documentation.
• Coordinate meetings and events, including venue arrangements and attendee communications.
• Support HR functions including employee record management.

Skills

Administrative experience

Organisational skills

Communication skills

Time management

Customer service

Confidentiality

Teamwork

Education

Diploma in Business Administration

Tools

Microsoft Office

Accounting software

Job description

About us
WING YEE MOTOR SDN. BHD. is an established and reputable organisation in the automotive industry. We are committed to delivering exceptional service and maintaining high operational standards across all our business functions. Our team values professionalism, efficiency, and a collaborative approach to achieving our business objectives. We pride ourselves on creating a supportive work environment where employees can develop their careers and contribute meaningfully to our success.

About the role
We are seeking a full-time Administration professional to join our team at our Kota Damansara, Selangor office. This is a key position within our organisation that plays a vital role in supporting the smooth and efficient operation of our administrative functions. The Administration role is instrumental in maintaining organisational effectiveness, ensuring compliance with operational procedures, and providing essential support to various departments. You will be the backbone of our office operations, handling a diverse range of administrative tasks that directly impact our business performance and workplace productivity.

What you'll be doing

• Managing general administrative duties including scheduling, correspondence, and document organisation
• Coordinating office operations and ensuring efficient workflow across departments
• Maintaining filing systems, databases, and administrative records with accuracy and confidentiality
• Handling telephone enquiries and reception duties to provide professional customer service
• Assisting with the preparation of reports, presentations, and meeting documentation
• Managing office supplies inventory and arranging procurement when necessary
• Providing administrative support to management and staff as required
• Processing invoices, expense reports, and other financial documentation
• Coordinating meetings and events, including venue arrangements and attendee communications
• Supporting human resources functions including employee record management

What we're looking for

• Proven experience in an administrative or office management role, preferably within a corporate or automotive-related environment
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English and Malay; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• High level of attention to detail and accuracy in document handling and data entry
• Ability to work independently and as part of a team in a fast-paced environment
• Professional demeanour and strong customer service orientation
• Discretion and confidentiality in handling sensitive company information
• Diploma or equivalent qualification in Business Administration, Office Management, or a related field is preferred
• Experience with accounting software or financial systems would be beneficial

What we offer
WING YEE MOTOR SDN. BHD. is committed to providing a rewarding and supportive work environment. We offer competitive remuneration commensurate with experience and qualifications. Our benefits package includes opportunities for professional development and career progression within the organisation. We maintain a collaborative workplace culture where your contributions are valued and recognised. We provide a supportive atmosphere that promotes work-life balance and employee wellbeing. Additionally, we offer structured training and mentoring to help you develop your skills and advance your career with us.