Office Operations & Administration Specialist

WING YEE MOTOR SDN. BHD.; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Professional development

Career progression

Work-life balance

Employee wellbeing

Structured training and mentoring

Job summary

WING YEE MOTOR SDN. BHD. is seeking a full-time Administration professional at our Kota Damansara, Selangor office. The role supports diverse administrative tasks, maintains records, handles invoices, and assists with reports and meetings to keep office operations efficient.

You will work across departments with English and Malay communication, professional reception duties, and confidential data handling, contributing to a well-organised workplace and strong service orientation.

Qualifications

• Proven experience in an administrative or office management role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication in English and Malay; additional languages advantageous.
• Proficiency in Microsoft Office Suite and other office software.
• High attention to detail and accuracy in document handling.
• Ability to work independently and in a team.
• Diploma or equivalent qualification in Business Administration or related field preferred.
• Experience with accounting software or financial systems beneficial.

Responsibilities

• Manage general administrative duties including scheduling, correspondence, and document organisation.
• Coordinate office operations and ensure efficient workflow across departments.
• Maintain filing systems, databases, and confidential records with accuracy.
• Handle telephone enquiries and reception duties with professional customer service.
• Assist with preparing reports, presentations, and meeting documentation.
• Manage office supplies inventory and arrange procurement.
• Provide administrative support to management and staff as required.
• Process invoices, expense reports, and other financial documentation.
• Coordinate meetings and events, including venue arrangements and attendee communications.
• Support HR functions including employee record management.

Skills

Administrative experience

Organisational skills

Communication skills

Time management

Customer service

Confidentiality

Teamwork

Education

Diploma in Business Administration

Tools

Microsoft Office

Accounting software

Job description

WING YEE MOTOR SDN. BHD. is seeking a full-time Administration professional at our Kota Damansara, Selangor office. The role supports diverse administrative tasks, maintains records, handles invoices, and assists with reports and meetings to keep office operations efficient.

You will work across departments with English and Malay communication, professional reception duties, and confidential data handling, contributing to a well-organised workplace and strong service orientation.