Admin Operation

Semarak Majujaya Sdn Bhd; Kuala Lumpur; On-site; MYR 27,000 - 40,000; Full time

Job summary

Semarak Majujaya Sdn Bhd is seeking a detail-oriented administrative professional to handle daily admin and operational tasks in Kuala Lumpur. You will prepare and manage documents, invoices, PO/DO, and support procurement activities while coordinating with suppliers and internal teams.

Fresh graduates are encouraged to apply. Proficiency in Microsoft Office and strong communication skills are required to ensure accurate records and smooth office operations.

Qualifications

• Minimum Diploma in Business Administration or related field
• Fresh graduates are encouraged to apply
• Proficient in Microsoft Office (Excel, Word)

Responsibilities

• Handle daily administrative and operational tasks
• Prepare, manage, and maintain documents, reports, records, and filing systems
• Prepare and process Purchase Orders, Delivery Orders, invoices, quotations, and other supporting documents
• Check and verify PO, DO, invoices, and supporting documents for accuracy
• Coordinate with suppliers and internal departments on orders, deliveries, documentation, and payments
• Maintain and update stock and inventory records
• Monitor stock levels and assist with stock reconciliation and inventory tracking
• Assist in procurement activities, including requesting quotations and comparing prices
• Support tender documentation, preparation, and submission processes
• Monitor and update records in internal systems and ensure documentation is complete and up to date
• Follow up on pending documents, deliveries, invoices, and other operational matters
• Assist with general office administration and ensure smooth daily operations
• Perform other administrative and operational duties as assigned by Management

Skills

Communication skills

Multitasking

Detail-oriented

Independent work

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Handle daily administrative and operational tasks.

Prepare, manage, and maintain documents, reports, records, and filing systems.

Prepare and process Purchase Orders (PO), Delivery Orders (DO), invoices, quotations, and other supporting documents.

Check and verify PO, DO, invoices, and supporting documents to ensure accuracy before submission or filing.

Coordinate with suppliers, vendors, and internal departments on orders, deliveries, documentation, and payment-related matters.

Maintain and update stock and inventory records, including incoming and outgoing stock.

Monitor stock levels and assist with stock reconciliation and inventory tracking.

Assist in procurement activities, including requesting quotations, comparing prices, and following up with suppliers.

Support tender documentation, preparation, and submission processes when required.

Monitor and update records in internal systems and ensure documentation is complete and up to date.

Follow up on pending documents, deliveries, invoices, and other operational matters.

Assist with general office administration and ensure smooth daily operations.

Perform other administrative and operational duties as assigned by Management.

Minimum Diploma in Business Administration or related field

Fresh graduates are encouraged to apply

Proficient in Microsoft Office (Excel, Word)

Good communication and coordination skills

Detail-oriented and able to multitask

Able to work independently and meet deadlines