Operation Assistant

Selat Group; Kuching; On-site; MYR 27,000 - 47,000; Full time

Job summary

Selat Group is seeking an Operations Support Administrator to assist in daily operational activities, workflow coordination, and documentation. You will help implement procedures, monitor schedules, and prepare routine reports for management review.

Responsibilities include data entry, maintaining records, preparing KPI trackers, and ensuring data accuracy across systems. Collaboration with cross-functional teams and supporting audits are key aspects of the role.

Qualifications

• Diploma in Business Administration or Operations Management or related field.
• 1–2 years of experience in operations, administration, or related role.
• Proficient in data entry and reporting.

Responsibilities

• Assist in daily operational activities and workflow coordination.
• Support the implementation of operational procedures and policies.
• Monitor operational schedules and ensure tasks are completed on time.
• Prepare and maintain operational documents, reports and records.
• Handle data entry and update operational trackers or systems.
• Assist in filling, documents, and record management.
• Prepare daily, weekly, monthly operational reports for management review.
• Maintain KPI trackers for operation.
• Check data accuracy across system and spreadsheet.
• Support meetings by preparing materials and taking minutes if needed.
• Communicate operational updates to relevant stakeholders.
• Ensure operational activities comply with company policies and SOPs.
• Support audits, inspections, or internal reviews.
• Perform ad-hoc tasks assigned by the direct superior or any other Director(s).

Skills

Communication

Cross-functional teamwork

Education

Diploma in Business Administration/Operations Management

Tools

Microsoft Excel

Pivot Tables

Data Validation

Job description

Assist in daily operational activities and workflow coordination.

Support the implementation of operational procedures and policies.

Monitor operational schedules and ensure tasks are completed on time.

Administration Duties:

Prepare and maintain operational documents, reports and records.

Handle data entry and update operational trackers or systems.

Assist in filling, documents, and record management.

Prepare daily, weekly, monthly operational reports for management review.

Maintain KPI trackers for operation.

Check data accuracy across system and spreadsheet.

Coordination & Communication

Support meetings by preparing materials and taking minutes if needed.

Communicate operational updates to relevant stakeholders.

Compliance & Support

Ensure operational activities comply with company policies and SOPs.

Support audits, inspections, or internal reviews.

Other Duties

Perform ad-hoc tasks assigned by the direct superior or any other Director(s).

Job Requirements

Education & Experience

Minimum Diploma in Business Administration, Operations Management or related field 1-2 years of working experience in operations, administration, or related role.

Skills

Strong knowledge of Microsoft Exel, including:

Pivot Tables for data analysis and reporting.

Data, validation, and reporting summaries.

Ability to perform operational reporting and analysis accurately.

Attention to detail with ability to handle large sets of date.

Good communication skills and ability to work with cross-functional teams.