Admin cum Operation Assistant

WAWASAN GAS SDN. BHD.; Miri; On-site; MYR 33,000 - 60,000; Full time

Job summary

WAWASAN GAS SDN. BHD. is seeking an Admin cum Operation Assistant to support daily operations, procurement, sales support and administration in Miri.

You will prepare quotations, coordinate with suppliers and customers, process purchases and maintain records to ensure smooth business operations. The role requires a Diploma or Degree in a related field, strong Microsoft Office skills, good communication and the ability to work both independently and as part of a team.

Qualifications

• Diploma or degree in Business Administration, Operations, Procurement, Supply Chain or related field.
• Fresh graduates are encouraged to apply; relevant experience is an advantage.
• Proficient in Microsoft Office applications.
• Good communication, organizational and multitasking skills.
• Able to work independently and in a team environment.
• Experience with ERP systems, quotations, procurement or inventory management is an added advantage.

Responsibilities

• Source quotations from suppliers and compare pricing, specs and delivery schedules.
• Prepare PRs, POs and related documents.
• Prepare and issue customer quotations based on company costing and pricing guidelines.
• Follow up with suppliers and customers on quotations, orders, deliveries and outstanding matters.
• Maintain purchasing, quotation, supplier and customer records.
• Assist in tender submissions and project documentation when required.
• Coordinate logistics, deliveries and inventory replenishment.
• Maintain filing systems, records and company documents.
• Handle correspondence, emails and general administrative duties.
• Assist in preparing reports, meeting minutes and business documents.
• Support company operations and ad-hoc assignments as required.

Job description

The Admin cum Operation Assistant supports the company's daily operational, procurement, sales support, and administrative activities. The role involves preparing quotations, coordinating with suppliers and customers, processing purchases, maintaining records, and ensuring smooth business operations.

Key Responsibilities

Source quotations from suppliers and compare pricing, specifications, and delivery schedules.

Prepare Purchase Requisitions (PR), Purchase Orders (PO), and related documents.

Prepare and issue customer quotations based on approved company costing and pricing guidelines.

Follow up with suppliers and customers on quotations, orders, deliveries, and outstanding matters.

Maintain purchasing, quotation, supplier, and customer records.

Assist in tender submissions and project documentation when required.

Coordinate logistics, deliveries, and inventory replenishment.

Administration

Maintain filing systems, records, and company documents.

Handle correspondence, emails, and general administrative duties.

Assist in preparing reports, meeting minutes, and business documents.

Support company operations and ad-hoc assignments as required.

Job Requirements

Diploma or Degree in Business Administration, Operations, Procurement, Supply Chain, or related field.

Fresh graduates are encouraged to apply. Relevant experience is an advantage.

Proficient in Microsoft Office applications.

Good communication, organizational, and multitasking skills.

Able to work independently and in a team environment.

Experience with ERP systems, quotations, procurement, or inventory management will be an added advantage.

Employment Type: Full-Time

Working Days: Monday to Friday