Admin Executive

Penang Skills Development Centre; Malaysia; On-site; MYR 33,000 - 50,000; Full time

Job summary

Penang Skills Development Centre is seeking a capable administrator to handle day-to-day office operations and facilities. You will support HR activities, process purchase requests, liaise with vendors, and maintain records with attention to deadlines.

Fresh graduates with strong organization and communication skills are welcomed. Bahasa Malaysia and English proficiency are valued; Mandarin is a plus as we work with diverse teams.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, or related field.
• Fresh graduates with strong organizational skills may be considered.
• Good communication in English and Bahasa Malaysia; Mandarin is a plus.
• Able to work independently, prioritize tasks, and meet deadlines.
• Team player with a positive, proactive attitude.

Responsibilities

• Manage day-to-day office administration and facility maintenance.
• Process and coordinate Employee Purchase Requests with Purchaser and vendors.
• Support HR with onboarding logistics, staff records, and attendance tracking.
• Monitor office/pantry supplies inventory.
• Prepare reports, memos, and internal announcements for management.
• Ensure compliance with company policies and purchase/claims procedures.
• Assist with other ad-hoc administrative duties as assigned.

Skills

Office administration

Communication skills

Organizational skills

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

• Manage day-to-day office administration, including office supplies, equipment, and facility maintenance.
• Process and coordinate Employee Purchase Requests, liaising with the Purchaser and vendors where required.
• Support HR with basic administrative tasks (e.g., onboarding logistics, staff records, attendance tracking) as needed.
• Monitor and manage office/pantry supplies inventory.
• Prepare reports, memos, and internal announcements as required by management.
• Ensure compliance with company policies and procedures (e.g., purchase approval SOPs, claims submission deadlines).
• Assist with other ad-hoc administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Management, or related field.
• Fresh graduates with strong organizational skills may be considered.
• Good communication skills in English and Bahasa Malaysia; Mandarin is an added advantage
• Ability to work independently, prioritize tasks, and meet deadlines.
• A team player with a positive, proactive attitude.