Admin Executive (Fresh Graduates Welcome)

AI Geek Solutions Sdn Bhd; West Coast Division; On-site; MYR 30,000 - 42,000; Full time

Job summary

AI Geek Solutions Sdn Bhd in Kota Kinabalu, Sabah is seeking an organised Admin Executive to support day-to-day operations and facilitate effective communication across departments.

Fresh graduates are welcome; you will manage schedules, filing, correspondence, and data entry while learning from experienced colleagues. On-site role with a supportive team and training opportunities.

Qualifications

• Fresh graduates with minimal administrative experience.
• Strong organisational skills and the ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Good communication skills in English and Bahasa Malaysia. Mandarin is an added advantage.

Responsibilities

• Provide administrative support to management and team members.
• Manage schedules, appointments, and meetings, and coordinate calendars.
• Handle incoming/outgoing correspondence including emails and mail.
• Prepare and maintain documentation, records and filing systems.
• Process expenses, purchase orders, invoices and other financial documents.
• Coordinate office events, training sessions and activities.
• Maintain office supplies and liaise with vendors for orders.
• Answer calls and direct to appropriate personnel.
• Support data entry tasks and maintain databases accurately.

Skills

Organisational skills

Multitasking

Communication skills

English

Tools

Microsoft Office

Job description

Admin Executive (Fresh Graduates Welcome)

AI Geek Solutions Sdn Bhd is seeking an enthusiastic and organised Admin Executive to join our dynamic team in Kota Kinabalu, Sabah. As an Admin Executive, you will play a vital role in supporting the smooth day-to-day operations of our company, working closely with various departments to ensure efficiency, organization and effective communication across the organization.

Key responsibilities

• Providing comprehensive administrative support to management and team members across the organization
• Managing and organizing schedules, appointments, and meetings, including coordinating calendars and booking meeting space
• Handling incoming and outgoing correspondence, including emails, postal mail and courier services
• Preparing and maintaining accurate documentation, records and filing systems, both physical and digital
• Processing expenses, purchase orders, invoices and other financial documentation with attention to detail
• Assisting with the coordination of office events, training sessions and company activities
• Maintaining office supplies inventory and liaising with vendors for ordering and restocking
• Answering incoming telephone calls and directing calls to the appropriate departments or personnel
• Supporting data entry tasks and maintaining databases with accuracy and confidentiality
• Assisting with general office maintenance and ensuring a professional working environment

About you

• Fresh graduates or individuals with minimal administrative experience are encouraged to apply
• Strong organisational skills and the ability to manage multiple tasks and priorities effectively
• Good communication skills in English and Bahasa Malaysia. Mandarin is an added advantage
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Attention to detail and commitment to producing accurate work
• Reliable, punctual and committed to meeting deadlines consistently
• Ability to work collaboratively with colleagues and support a team environment
• Professional demeanour and a positive, can-do attitude
• Quick learner with enthusiasm for developing new skills and taking on responsibility
• Basic knowledge of filing systems and record management is advantageous
• A supportive and collaborative work environment ideal for career development
• Comprehensive on-the-job training and mentorship from experienced team members
• Opportunities to develop professional skills and grow within the organisation
• Competitive salary package commensurate with experience and qualifications
• Work-life balance through flexible work arrangements where applicable
• Access to staff benefits and facilities that support your wellbeing
• A welcoming workplace culture that values diversity and professional growth

About us

AI Geek Solutions Sdn Bhd is a forward-thinking technology company based in Kota Kinabalu, Sabah. We are committed to delivering innovative solutions and maintaining a workplace culture where talent is nurtured and success is celebrated. Our team is passionate about excellence, collaboration and continuous improvement. We believe in investing in our employees and providing them with the tools and support they need to succeed in their roles and advance their careers.