Admin Assistant

JINGGUANG PLASTIC PRODUCTS (M) SDN. BHD.; Kulai; On-site; MYR 29,000 - 47,000; Full time

Benefits offered by this job

Friendly culture

Open communication

Interdepartmental learning

Career growth

Stable company

Job summary

JINGGUANG PLASTIC PRODUCTS (M) SDN. BHD. is seeking a dedicated Admin Assistant to support Administration, Safety, Purchasing, and Sales departments. The role offers exposure to multiple functions, with a focus on data entry, records management, and office coordination.

The ideal candidate will have good Bahasa Malaysia and English communication, basic MS Office skills, and a proactive, detail-oriented approach. Fresh graduates are welcome to apply for this entry‑level position.

Qualifications

• Effective communication in Bahasa Malaysia and English; Mandarin speakers preferred.
• Minimum qualification: SPM or Diploma in Business Administration or equivalent.
• 1–2 years clerical/admin experience preferred; fresh graduates encouraged to apply.

Responsibilities

• Handle daily office tasks: photocopying, scanning, filing, data entry.
• Manage correspondence: letters, emails, courier, phone calls.
• Maintain company records, reports and forms; update employee files.
• Assist Administration, Safety, Purchasing and Sales; take meeting minutes.

Skills

Communication

Multitasking

Detail-oriented

Proactive

Education

SPM/ Diploma in Business Admin

Tools

MS Office

Job description

We are a China-based manufacturing group, with independent factories in multiple overseas countries, and Malaysia is one of our overseas subsidiaries. As a newly established company in Malaysia, our team is energetic, proactive, and friendly. We place great importance on developing talent in manufacturing-related fields. We welcome capable, motivated, and growth-oriented Malaysians to join us and grow together with the company.

We are seeking a dedicated and proactive Admin Assistant to support our Administration, Safety, Purchasing, and Sales Departments. This position provides an excellent opportunity to learn from multiple departments and develop practical, cross-functional skills that will contribute to your professional growth.

1. Administrative & Clerical Support

Handle daily office tasks such as photocopying, scanning, faxing, filing, and data entry.

Manage incoming and outgoing correspondence including letters, emails, courier services, and phone calls.

Prepare, update, and maintain company records, reports, and forms.

Assist in maintaining and updating employee and departmental files.

2. Documentation & Record Management

Ensure all documents (both hard copy and electronic) are properly filed and organized.

Maintain confidentiality of company and employee information.

Draft simple letters, memos, and reports as instructed.

3. Office Supplies & Equipment Management

Monitor and maintain office supply inventory such as stationery and printing materials.

Prepare requisition forms and ensure timely replenishment of office items.

Ensure office equipment (printer, copier, scanner, etc.) are in good working condition and report any issues promptly.

4. Coordination & Departmental Support

Provide administrative assistance to Administration, Safety, Purchasing, and Sales Departments.

Assist in arranging meetings, preparing necessary documents, and taking meeting minutes.

Coordinate internal communication and assist with company events or activities.

5. Data Entry & Reporting

Accurately input and update data into systems or spreadsheets.

Assist in preparing simple summaries or reports for management review.

6. Other Duties

Carry out any other clerical or administrative tasks assigned by supervisors or management.

Comply with company policies, procedures, and safety practices.

Requirements

Good communication skills in Bahasa Malaysia and English, Mandarin-speaking candidates are preferred to communicate with colleagues from China.

Minimum qualification: SPM / Diploma in Business Administration or equivalent.

At least 1–2 years of related clerical or administrative experience preferred (fresh graduates are encouraged to apply).

Basic computer literacy (MS Office, email, and data entry systems).

Detail-oriented, well-organized, and able to multitask effectively.

Responsible, proactive, and willing to learn from different departments.

Why Join Us?

• Friendly and positive working culture
• Simple management structure – open communication, quick decisions
• Opportunity to learn from various departments (Admin, Safety, Sales, Purchasing)
• Supportive team environment with career growth potential
• Stable company with continuous development