Admin Executive

Vision Path Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Modern office facilities

Professional development opportunities

Supportive team culture

Compliance with Malaysian labour laws

Job summary

Vision Path Sdn Bhd in Kuala Lumpur is recruiting an Admin Executive to join our Sri Petaling office on a full-time basis. The role focuses on delivering efficient administrative support to ensure smooth operations across departments.

You will manage office administration, coordinate meetings, maintain files, and assist HR and finance tasks. A diploma in Administration or related field, plus solid MS Office skills, are required.

Qualifications

• Diploma or equivalent in Administration or Business Administration.
• Proven experience in an administrative role in a corporate environment.
• Strong organisational and time management skills.
• Excellent written and verbal English; other languages advantageous.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and in a team.

Responsibilities

• Manage general office administration and day-to-day operations.
• Coordinate schedules, meetings and appointments for senior staff.
• Maintain filing systems (physical & digital) and ensure retrievability.
• Prepare and process administrative documents, reports and forms.
• Support departments by handling enquiries and directing them appropriately.
• Manage office supplies and inventory; place orders as needed.
• Assist with event coordination and HR records management.
• Support finance with basic administrative tasks like invoice processing.
• Perform general clerical duties as assigned.

Skills

Organisational skills

Time management

English communication

Attention to detail

Confidentiality

Teamwork

Proactive problem-solving

Microsoft Office proficiency

Education

Diploma in Administration or Business Administration

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

About us

Vision Path Sdn Bhd is a dynamic and forward-thinking organisation committed to delivering excellence in our field. We pride ourselves on fostering a collaborative work environment where every team member contributes to our collective success. Our company values innovation, professionalism, and integrity, creating a workplace where employees can thrive and develop their careers.

About the role

We are seeking an Admin Executive to join our team at our Sri Petaling office in Kuala Lumpur on a full-time basis. This is a pivotal administrative position that plays a crucial role in supporting the smooth operation of our business. As an Admin Executive, you will be responsible for managing a diverse range of administrative tasks that ensure our organisation runs efficiently. This role offers the opportunity to work in a professional environment where your organisational skills and attention to detail will directly impact our team's productivity and success.

Key responsibilities

Your primary duties will include:

• Managing general office administration and day-to-day operational tasks to ensure smooth business operations
• Coordinating schedules, meetings and appointments for senior staff members and departments
• Maintaining filing systems, both physical and digital, ensuring all documents are properly organised and easily retrievable
• Preparing and processing administrative documentation, including correspondence, reports and forms
• Providing support to various departments by handling enquiries and directing them to the appropriate personnel
• Managing office supplies and inventory, placing orders as needed and maintaining stock levels
• Assisting with event coordination and administrative arrangements for company activities
• Handling administrative aspects of human resources matters, including employee records management
• Supporting the finance department with basic administrative tasks such as invoice processing and expense documentation
• Performing general clerical duties and other administrative responsibilities as assigned

What we're looking for

To succeed in this role, you should possess the following qualifications and experience:

• A diploma or equivalent qualification in Administration, Business Administration or a related field
• Proven experience working in an administrative role, preferably in a corporate or professional environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Attention to detail and a commitment to maintaining accuracy in all administrative work
• Professional demeanour and the ability to maintain confidentiality when handling sensitive information
• A proactive approach to problem-solving and the ability to work both independently and as part of a team
• Familiarity with office management systems and tools is preferred

What we offer

We are committed to providing our employees with a rewarding workplace experience. At Vision Path Sdn Bhd, we offer:

• A competitive salary package commensurate with your experience and qualifications
• A professional work environment with modern office facilities
• Opportunities for professional development and skills enhancement
• A supportive team culture that values collaboration and mutual respect
• Standard employment benefits in accordance with Malaysian labour regulations
• A stable and secure employment opportunity with a growing organisation
• We believe in investing in our people and providing them with the tools and support they need to succeed and progress within their careers.