Admin Support Assistant

GQ Projects Sdn Bhd; Petaling Jaya; On-site; MYR 31,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Flexible working arrangements

Comprehensive benefits package

Job summary

GQ Projects Sdn Bhd in Petaling Jaya, Selangor, is hiring an Admin Support Assistant to keep our office running smoothly. This full-time role supports management and staff across departments, maintains records, coordinates meetings, and handles correspondence with professionalism.

You will work independently and as part of a team, using Microsoft Word, Excel, and PowerPoint to prepare documents, invoices, and reports.

Qualifications

• Proven experience in an administrative or office support role within a corporate environment.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication with a professional demeanour.

Responsibilities

• Provide comprehensive administrative support to management and staff across multiple departments.
• Manage and maintain office files, records, and documentation systems in an organised and secure manner.
• Handle correspondence, including emails, letters, and telephone enquiries, responding professionally and promptly.
• Coordinate office facilities and equipment maintenance, ensuring resources are available and functioning properly.
• Assist with scheduling meetings, preparing meeting rooms, and organising corporate events.
• Process and maintain administrative records, including invoices, delivery orders and purchase orders.
• Support the coordination of office supplies and inventory management.
• Provide clerical support including data entry, filing and document preparation.
• Assist with general office administration tasks as required to support business operations.

Skills

Organisational skills

Communication skills

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About us GQ Projects Sdn Bhd is a dynamic and growing organisation committed to delivering exceptional project management and administrative solutions. We pride ourselves on fostering a collaborative work environment where every team member contributes to our success. With a focus on innovation, efficiency, and professional excellence, we are dedicated to supporting our clients and internal teams with top-tier administrative and operational services.

About the role We are seeking a dedicated and organised Admin Support Assistant to join our team at GQ Projects Sdn Bhd in Petaling Jaya, Selangor. This is a full-time position that plays a vital role in ensuring the smooth operation of our office and supporting our various departments. As an Admin Support Assistant, you will be the backbone of our administrative operations, providing essential support to management and staff whilst maintaining efficient office systems and processes. This role offers an excellent opportunity to develop your administrative expertise whilst contributing meaningfully to the success of our organisation.

Key responsibilities

• Provide comprehensive administrative support to management and staff across multiple departments
• Manage and maintain office files, records, and documentation systems in an organised and secure manner
• Handle correspondence, including emails, letters, and telephone enquiries, responding professionally and promptly
• Coordinate office facilities and equipment maintenance, ensuring all resources are available and functioning properly
• Assist with scheduling meetings, preparing meeting rooms, and organising corporate events
• Process and maintain administrative records, including invoices, delivery orders and purchase orders
• Support the coordination of office supplies and inventory management
• Provide clerical support including data entry, filing and document preparation
• Assist with general office administration tasks as required to support business operations
• Maintain confidentiality and handle sensitive information with discretion and professionalism

What we're looking for

• Proven experience in an administrative or office support role, ideally within a project management or corporate environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent communication skills, both written and verbal, with a professional demeanour
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Attention to detail with a commitment to accuracy and quality in all work produced
• Ability to work independently as well as part of a collaborative team
• Professional telephone manner and excellent customer service skills
• Reliable, punctual, and dedicated to meeting deadlines
• A proactive approach to problem-solving and a willingness to learn new systems and processes

What we offer

• Competitive salary commensurate with experience and qualifications
• Opportunities for professional development and career growth within the organisation
• A supportive and collaborative work environment where your contributions are valued
• Exposure to various aspects of project management and business operations
• Flexible working arrangements where applicable to support work-life balance
• A comprehensive benefits package including statutory entitlements
• The chance to work with a dedicated team committed to excellence and innovation