Admin Executive

AMD SOLUTIONS SDN. BHD.; Petaling Jaya; On-site; MYR 28,000 - 47,000; Full time

Job summary

AMD SOLUTIONS SDN. BHD. invites applications for an Admin Executive to support daily administrative operations and ensure smooth coordination between departments, customers, and vendors.

You will perform general clerical duties, maintain filing systems, prepare reports, handle data entry, and assist in tender submissions, deliveries, and invoicing. Fresh graduates are welcome; relevant experience is an added advantage, with strong communication and detail-oriented mindset.

Qualifications

• Minimum Diploma/Degree in Business Administration or related field.
• Fresh graduates welcome; relevant experience beneficial.
• Good communication and organizational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work independently, multitask, and learn quickly.
• Detail-oriented and punctual.

Responsibilities

• Perform general administrative and clerical duties.
• Maintain filing system (physical and digital records).
• Prepare reports, documents, and correspondence.
• Handle data entry and ensure accuracy.
• Coordinate with internal departments and external vendors.
• Manage office supplies and inventory.
• Handle customer PO processing and verification.
• Coordinate order fulfilment with internal departments.
• Ensure accurate data entry and documentation of sales orders.
• Assist in delivery arrangement and invoicing process.
• Manage and prepare tender submissions in accordance with requirements and deadlines.
• Coordinate with internal departments for technical and commercial input.
• Ensure complete documentation and timely submission of tender proposals.
• Maintain proper records and follow up on tender outcomes.

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Independent worker

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for a proactive and detail-oriented Admin Executive to support daily administrative operations and ensure smooth coordination between departments, customers, and vendors. This role is suitable for candidates who are organized, responsible, and willing to learn in a fast-paced environment.

Key Responsibilities

• Perform general administrative and clerical duties
• Maintain proper filing system (physical and digital records)
• Prepare reports, documents, and correspondence
• Handle data entry and ensure records are accurate and up to date
• Coordinate with internal departments and external vendors
• Manage office supplies and inventory

Scope 1: Customer Purchase Order (PO) Processing

• Handle customer PO processing and verification
• Coordinate order fulfilment with internal departments
• Ensure accurate data entry and proper documentation of sales orders
• Assist in delivery arrangement and invoicing process
• Manage and prepare tender submissions in accordance with requirements and deadlines
• Coordinate with internal departments for technical and commercial input
• Ensure complete documentation and timely submission of tender proposals
• Maintain proper records and follow up on tender outcomes

Requirements

• Minimum Diploma/Degree in Business Administration or related field
• Fresh graduates are welcome to apply. Relevant experience will be considered an added advantage
• Good communication and organizational skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently, multitask, and is a fast learner
• Responsible, punctual, and detail-oriented

Founded locally in year 2014, AMD Solutions Sdn Bhd is a GDPMD certified and compliant company, specialized in developing and distributing medical diagnostics devices across Malaysia. With our passionate team members, we support the community and serve as a value added to both HCP and patients in medical diagnostics industry.

We believe in sustainable 5H worklife cycle by prioritizing Healthy lifestyle at work which brings to a Happy working environment that indoctrinates Honesty and Hardworking attitude that leads us High‑Performance team and workplace.

Due to expansion, we are looking for passionate individuals to join our team. We believe in "One Heart One Mine", while we contribute wholeheartedly to the Company's growth, the Company will recognize and provide us abundantly.

Registration No. 201301004667 (1034510-U)

What can I earn as an Administration Executive