Admin Assistant/Officer/Executive

AROPAK SDN. BHD.; Johor Bahru; On-site; MYR 36,000 - 58,000; Full time

Job summary

AROPAK SDN. BHD. is hiring an Admin Assistant/Officer/Executive in Johor Bahru to join our team. You will support day-to-day administrative operations, coordinate with departments, and assist senior management to ensure smooth office functioning.

The role requires strong organisational skills, English and Bahasa Malaysia communication, and proficiency with Microsoft Office. You will work in a collaborative team and adapt to a dynamic environment.

Qualifications

• Proven experience in an administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal English and Bahasa Malaysia.
• Discretion and confidentiality in handling information.
• Ability to work independently and as part of a team.

Responsibilities

• Manage administrative systems, records, and databases.
• Handle correspondence including emails, letters, and packages.
• Schedule meetings, manage calendars, and arrange travel.
• Prepare documents, reports, and presentations.
• Provide general administrative support to senior management.
• Coordinate with vendors, clients, and service providers.
• Manage office supplies and procurement.
• Answer calls, greet visitors, and direct inquiries.
• File and organise documents physically and digitally.
• Support event coordination and data entry tasks.
• Assist with basic financial administration and policy compliance.

Skills

Organisational skills

Time management

English proficiency

Bahasa Malaysia proficiency

Microsoft Office proficiency

Attention to detail

Customer-service orientation

Tools

Microsoft Office Suite

Office management software

Data entry software

Job description

About the role

We are seeking an Admin Assistant/Officer/Executive to join the team at AROPAK SDN. BHD. This is a full-time position based in Johor Bahru, Johor. In this role, you will be the backbone of our administrative operations, providing essential support to ensure our office runs smoothly and efficiently. You will be responsible for managing day-to-day administrative tasks, coordinating with various departments, and supporting senior management in their operational needs. This position is critical to maintaining the organisational flow and ensuring that all administrative functions are executed to the highest standard.

What you'll be doing

• Managing and maintaining administrative systems, records, and databases to ensure accuracy and accessibility
• Handling incoming and outgoing correspondence, including emails, letters, and packages
• Scheduling meetings, managing calendars, and arranging travel or accommodation as required
• Preparing and editing documents, reports, and presentations for distribution
• Providing general administrative support to senior management and departmental teams
• Coordinating with external vendors, clients, and service providers
• Managing office supplies inventory and placing orders as needed
• Answering telephone calls, greeting visitors, and directing enquiries appropriately
• Filing and organising documents in both physical and digital formats
• Supporting event coordination and office activities as required
• Assisting with data entry and basic financial administration tasks
• Ensuring compliance with company policies and procedures

What we're looking for

• Proven experience in an administrative role, ideally within a similar business environment
• Strong organisational and time-management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in all administrative tasks
• Professional demeanour and a customer-service focused approach
• Ability to work independently whilst being a collaborative team member
• Sound knowledge of office administration best practices
• Discretion and confidentiality in handling sensitive information
• Proficiency with office management software and databases is advantageous
• A proactive approach to problem-solving and continuous improvement
• Flexibility and adaptability in a dynamic work environment