Admin Executive / Administrative Officer

IPG PRINTING (M) SDN. BHD.; Bayan Lepas; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

13th month bonus

Performance Bonus

Birthday Claim

Medical Parking Insurance

Family Medical Claims

Job summary

IPG Printing (M) Sdn. Bhd. in Bayan Lepas, Penang, is seeking an Admin Executive / Administrative Officer to oversee admin, facilities, procurement, and IT asset management for the factory and office.

The role requires coordinating with government authorities and ensuring compliance with applicable regulations. Must have 2 years in manufacturing administration; SPM qualification, with Diploma preferred. Multilingual capability in Mandarin, English and Bahasa Malaysia is essential.

Qualifications

• Must have at least 2 years of experience in manufacturing administration.
• SPM/Secondary School qualification is required; Diploma or relevant admin qualification is preferred.
• Proficiency in Microsoft Office; knowledge of Sage UBS and customs declaration systems is a plus.

Responsibilities

• Oversee daily administration of the factory and office, including facilities and records.
• Coordinate maintenance and service contracts for HVAC, lifts, fire protection and utilities.
• Manage procurement and inventory of stationery, printing supplies, and cleaning materials.
• Maintain IT assets, software licences, and basic IT support.
• Coordinate security, visitor/vehicle control and company vehicle inspection and maintenance.
• Handle foreign-worker accommodation arrangements, license renewals and government submissions.
• Maintain ISO 9001 SOPs, forms and records and support audits.

Skills

Mandarin

English

Bahasa Malaysia

Education

SPM/Secondary School qualification

Diploma or relevant administrative qualification

Tools

Microsoft Office

Sage UBS

Customs declaration systems

Job description

Admin Executive / Administrative Officer

About Us

Shen Chuan Group, established in 1975 in Taipei, Taiwan, is a professional printing solutions provider serving world‑class electronics customers. Renowned for its excellent quality and reliable service, the Group has expanded globally with branches in Suzhou (China), Penang (Malaysia), and California (USA).

IPG Printing (M) Sdn. Bhd., founded in 1993 in Bayan Lepas, Penang, is Shen Chuan Group’s first overseas base. As a well‑established printer in Northern Malaysia, we specialize in Colour Boxes, Gift Boxes, Blister Cards, Instruction Manuals, and Printed Labels. In line with our continued growth and expansion, we invite suitably qualified and motivated individuals to join our team.

What We Offer

• 13th month bonus
• Performance Bonus
• Birthday Claim

Role Overview

Responsible for the overall administration and facilities management of the company’s factory and office, ensuring smooth, safe and compliant daily operations in accordance with company policies and applicable regulations. The role covers general administration, facilities and maintenance, procurement and inventory, IT asset management, security and vehicle management, foreign worker accommodation, government licences and related documentation, as well as ISO 9001 administrative documentation and audit support. The position also requires coordination with internal employees, suppliers and relevant government authorities, as well as handling various administrative coordination and ad‑hoc matters.

Key responsibilities include, but are not limited to:

Manage daily administration of the factory, office and prayer room, including utilities, access control, attendance, courier services and company records.

Coordinate maintenance and service contracts for air‑conditioning, lifts, fire protection, water dispensers, network, pest control and other facilities.

Manage procurement and inventory of stationery, printing supplies, cleaning materials and other administrative items.

Maintain IT assets, software licences, Sage UBS backup/licence renewal and basic IT support.

Coordinate security, visitor/vehicle control and company vehicle inspection, insurance and maintenance.

Manage foreign‑worker/expatriate accommodation, including rental, stamp duty, utilities, inspections and maintenance.

Handle renewal of company licences, assessment/quit rent, permits and other government‑related submissions.

Maintain administration‑related ISO 9001 SOPs, WIs, forms and records, and support internal/external audits.

Coordinate company events, employee uniforms, claims/reimbursements and other ad‑hoc administrative matters.

What You’ll Need

Must Have:

Minimum 2 years' experience in manufacturing administration; printing industry experience is an advantage.

Minimum SPM/Secondary School qualification; Diploma or relevant administrative qualification preferred.

Proficient in Microsoft Office; knowledge of Sage UBS and customs declaration systems is an advantage.

Good command of Mandarin, English and Bahasa Malaysia.

Familiar with Malaysian government procedures, licences, basic tax matters, factory/hostel administration and general compliance requirements.

Basic knowledge of ISO 9001 and strong documentation/record‑keeping skills.

Responsible, organised, detail‑oriented and able to manage multiple tasks independently.

Perks and Benefits

• Medical Parking Insurance
• Birthday Claims
• Family Medical Claims