Administrative Specialist

Diagsensor Technology Sdn. Bhd.; Ulu Tiram; On-site; MYR 18,000 - 30,000; Full time

Benefits offered by this job

EPF SOCSO EIS

Overtime pay

Annual Leave

Public Holidays

Performance rewards

On-the-job training

Stable working environment

Job summary

Diagsensor Technology Sdn. Bhd. seeks an organized professional to support daily HR operations, recruitment, payroll coordination and employee records. The role also covers administration, procurement, and intercompany coordination between Malaysia and China headquarters.

Fresh graduates welcome; requirements include fluency in Mandarin, Bahasa Malaysia, and English, plus strong Microsoft Office skills. Based in Ulu Tiram, Johor, with opportunities for growth in a small, fast-growing company.

Qualifications

• Bachelor's degree or above in HR, business administration, management or related discipline.
• Fresh graduates are welcome; candidates with HR/administration experience are a plus.
• Proficient in Mandarin, Bahasa Malaysia and English with good communication skills.

Responsibilities

• Support daily HR operations: onboarding, records, attendance, leave and employee information management.
• Assist recruitment: job postings, candidate screening, interview coordination and onboarding arrangements.
• Prepare HR documents and employment contracts; assist payroll and statutory contributions.
• Coordinate supplier communication and procurement activities to support cost control.
• Handle office and factory administrative tasks; arrange meetings and company events.

Skills

Mandarin

Bahasa Malaysia

English

MS Office

Education

Bachelor's Degree or above in HR/Business

Tools

MS Office

Job description

Support daily HR operations, including employee onboarding, personnel records, attendance, leave and employee information management.

Assist with recruitment activities, including job posting, candidate screening, interview coordination and onboarding arrangements.

Assist in preparing HR documents, employment contracts and other employee-related records.

Support payroll preparation and coordinate with relevant parties on statutory contributions and employee benefits.

Assist in organizing employee training, company activities and other HR-related matters.

Ensure HR policies and procedures are properly communicated and implemented.

Handle daily office and factory administrative activities to ensure smooth operations.

Manage office supplies, company assets, facilities and general administrative records.

Coordinate office/factory maintenance, cleaning, security and other administrative services.

Arrange meetings, business visits, company events and related logistics when required.

Maintain proper filing and documentation of company administrative records.

Support communication and coordination between the Malaysia subsidiary and the China headquarters.

Handle routine purchasing activities for office, production and general administrative needs.

Obtain quotations, compare prices and coordinate with suppliers to ensure timely delivery.

Maintain supplier information, purchase records and related procurement documentation.

Follow up on purchase orders, deliveries and payment-related matters.

Assist in supplier communication and evaluation.

Support cost control and procurement process improvement.

Job Responsibilities

Human Resources：

• Support daily HR operations, including employee onboarding, personnel records, attendance, leave and employee information management.

• Assist with recruitment activities, including job posting, candidate screening, interview coordination and onboarding arrangements.

• Assist in preparing HR documents, employment contracts and other employee-related records.

• Support payroll preparation and coordinate with relevant parties on statutory contributions and employee benefits.

• Assist in organizing employee training, company activities and other HR-related matters.

• Ensure HR policies and procedures are properly communicated and implemented.

Administration：

• Handle daily office and factory administrative activities to ensure smooth operations.

• Manage office supplies, company assets, facilities and general administrative records.

• Coordinate office/factory maintenance, cleaning, security and other administrative services.

• Arrange meetings, business visits, company events and related logistics when required.

• Maintain proper filing and documentation of company administrative records.

• Support communication and coordination between the Malaysia subsidiary and the China headquarters.

Procurement：

• Handle routine purchasing activities for office, production and general administrative needs.

• Obtain quotations, compare prices and coordinate with suppliers to ensure timely delivery.

• Maintain supplier information, purchase records and related procurement documentation.

• Follow up on purchase orders, deliveries and payment-related matters.

• Assist in supplier communication and evaluation.

• Support cost control and procurement process improvement.

Other Responsibilities

• Support management and other departments on daily operational matters.

• Coordinate cross-functional tasks and follow up on assigned action items.

• Perform other duties as assigned by the management.

Job Requirements

• Bachelor's Degree or above in Human Resources, Business Administration, Management or a related discipline.

• Fresh graduates are welcome to apply. Candidates with relevant working experience in HR, administration or procurement will be an added advantage.

• Proficient in Mandarin, Bahasa Malaysia and English, with good communication skills in all three languages.

• Good computer skills, including Microsoft Office applications such as Word and Excel.

• Good communication, coordination and organizational skills.

• Responsible, detail-oriented, proactive and willing to learn.

• Able to work independently and handle multiple tasks in a small and fast-growing organization.

• Good interpersonal skills and a strong sense of responsibility.

• Willing to work in Ulu Tiram, Johor.

What We Offer

• EPF, SOCSO and EIS contributions.

• Overtime payment in accordance with applicable requirements.

• Annual Leave and Medical Leave.

• Public Holidays.

• Performance-related rewards/benefits subject to company policy.

• On-the-job training and development opportunities.

• Stable working environment and career development opportunities.

Work Location: Ulu Tiram, Johor