Admin Assistant

UG PRESS SDN. BHD.; Shah Alam; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

Annual leave

Medical and hospitalisation leave

Annual bonus

Job summary

UG Press Sdn Bhd is seeking an Administration Officer to support daily sales administrative and operational activities, including preparing sales documents and coordinating with internal departments to ensure smooth order fulfilment.

The role involves preparing invoices, delivery orders and related documents, following up on orders and stock, and updating product information. Mandarin-speaking candidates are preferred, with 1–2 years of admin experience. State your expected salary.

Qualifications

• Minimum 1–2 years of relevant working experience in administration.
• Good communication and interpersonal skills; able to multitask in a fast-paced environment.
• Mandarin-speaking candidates preferred for liaising with Mandarin-speaking customers and suppliers.
• Please state your expected monthly salary when applying.

Responsibilities

• Support daily sales administrative and operational activities, including preparing sales documents and following up on orders and deliveries.
• Prepare invoices, delivery orders, credit notes and related documents.
• Follow up on customer orders, deliveries, stock availability and outstanding matters.
• Update product catalogues and new product information.
• Coordinate with Sales, Warehouse, Logistics, Accounts, Purchasing and customers for order fulfilment.
• Coordinate incoming containers and unloading arrangements.
• Follow up on and resolve order, delivery, stock and pricing issues.
• Maintain proper filing and documentation.
• Perform other ad-hoc duties assigned by Management.

Skills

Communication

Interpersonal skills

Multitasking

Fast-paced environment

Education

SPM/STPM/Diploma or equivalent

Job description

Support daily sales administrative and operational activities, including preparing sales documents, following up on customer orders and deliveries, updating product information, preparing reports, coordinating with internal departments and suppliers, and ensuring smooth order fulfilment.

Key Responsibilities

Provide daily administrative support to the Sales Team.

Prepare invoices, Delivery Orders, Credit Notes and related documents.

Follow up on customer orders, deliveries, stock availability and outstanding matters.

Update product catalogues and new product information.

Coordinate with Sales, Warehouse, Logistics, Accounts, Purchasing and customers for order fulfilment.

Coordinate incoming containers and unloading arrangements.

Follow up on and resolve order, delivery, stock and pricing issues.

Maintain proper filing and documentation.

Perform other ad-hoc duties assigned by Management.

Annual leave

Medical and hospitalisation leave

Statutory deductions (EPF, SOCSO & PCB)

Annual bonus

What We're Looking For

Candidate must possess at leastSPM, STPM, Diploma, or equivalent qualificationin any field.

Minimum1–2 years of relevant working experiencein administration.

A responsible attitude and strong commitment to work are essential for this role.

Good communication and interpersonal skills.

Able to multitask and work in a fast-paced environment.

Candidates who are able to communicate in Mandarin will be given preference, as the role requires liaising with Mandarin-speaking customers, suppliers, and subcontractors.

Please state your expected monthly salary when submitting your application

UG Press Sdn Bhd was established in the year 2005. UG Press Sdn Bhd is specialise in general printing such as books, magazines, posters, brochures, flyer, catalogue, packaging, and etc. To date, we have more than 100 business clients in our list, giving us full support and acknowledgement. Our well-trained and experience work-force team involve in admin planning, pre-press, printing, binding, handling materials & packaging. In this ever-growing century, our commitment to invest in the latest equipment to make sure we had meet the latest market’s requirements. It also enables us to provide innovative solutions to serve diversity of needs. Our primary goal is to offer top quality products and professional service that meet our client’s requirements.

UG Press Sdn Bhd was established in the year 2005. UG Press Sdn Bhd is specialise in general printing such as books, magazines, posters, brochures, flyer, catalogue, packaging, and etc. To date, we have more than 100 business clients in our list, giving us full support and acknowledgement. Our well-trained and experience work-force team involve in admin planning, pre-press, printing, binding, handling materials & packaging. In this ever-growing century, our commitment to invest in the latest equipment to make sure we had meet the latest market’s requirements. It also enables us to provide innovative solutions to serve diversity of needs. Our primary goal is to offer top quality products and professional service that meet our client’s requirements.

What can I earn as an Administration Officer