Admin Executive

OAG Group of Companies; Subang Jaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

OAG Group of Companies is seeking an Admin Executive in Subang Jaya, Selangor. This full-time role provides essential office support to keep daily operations efficient and compliant across departments.

You will manage schedules, handle filings, support events, and maintain confidential records. Strong organisation, English communication, and MS Office skills are essential; a diploma in Administration is preferred.

Qualifications

• Proven admin experience in a corporate environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy.
• Professional demeanour with customer service orientation.
• Ability to work independently and as part of a team.
• Flexible and adaptable in a fast-paced environment.
• Diploma or higher in Administration is preferred.
• Knowledge of basic accounting principles is advantageous.

Responsibilities

• Manage and organise office schedules, appointments and meetings for senior staff members.
• Handle general administrative duties including filing, data entry, photocopying and document preparation.
• Provide administrative support to various departments across the organisation.
• Maintain office records and ensure confidentiality of sensitive information.
• Process and manage correspondence, including emails and postal items.
• Coordinate office supplies inventory and place orders as needed.
• Support the organisation of company events and meetings.
• Assist with reception duties and welcoming visitors to the office.
• Liaise with external vendors and service providers.
• Perform other administrative tasks as assigned by management.

Skills

Administrative experience

Organisational skills

English communication

MS Office proficiency

Attention to detail

Customer service

Independent worker

Teamwork

Adaptability

Education

Diploma in Administration/Business Administration

Job description

About us

OAG Group of Companies is a dynamic and growing organisation committed to delivering excellence across our operations. We pride ourselves on fostering a supportive workplace culture where our team members are valued and encouraged to develop their careers. With a focus on innovation and customer-centric solutions, we are looking for dedicated professionals who share our commitment to quality and continuous improvement.

About the role

We are seeking an Admin Executive to join our team in Subang Jaya, Selangor. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our office. As an Admin Executive, you will be the backbone of our administrative operations, ensuring that day-to-day activities run seamlessly and that our team has the support they need to focus on their core responsibilities. This role is essential to maintaining our organisational efficiency and contributing to the overall success of OAG Group of Companies.

What you'll be doing

• Managing and organising office schedules, appointments and meetings for senior staff members


• Handling general administrative duties including filing, data entry, photocopying and document preparation


• Providing administrative support to various departments across the organisation


• Maintaining office records and ensuring confidentiality of sensitive information


• Processing and managing correspondence, including emails and postal items


• Coordinating office supplies inventory and placing orders as needed


• Supporting the organisation of company events and meetings


• Assisting with reception duties and welcoming visitors to the office


• Liaising with external vendors and service providers


• Performing other administrative tasks as assigned by management

What we're looking for

• Proven experience working in an administrative role or similar capacity, preferably in a corporate or business environment


• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively


• Excellent written and verbal communication skills in English; proficiency in other languages is an advantage


• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software


• Attention to detail and a commitment to maintaining accuracy in all administrative work


• Professional demeanour with strong customer service orientation


• Ability to work independently and as part of a team


• Flexibility and adaptability in a fast-paced working environment


• A diploma or higher qualification in Administration, Business Administration, or a related field is preferred


• Knowledge of basic accounting principles and experience with accounting software would be advantageous

What we offer

We believe in creating a workplace where our employees can thrive both professionally and personally. OAG Group of Companies offers a competitive salary package commensurate with your experience and qualifications. We provide opportunities for career growth and professional development through training programmes and mentoring. Our supportive team environment encourages collaboration and innovation, and we foster a culture of mutual respect and inclusivity. We are committed to maintaining a healthy work-life balance for all our employees and provide a positive workplace where you can make a meaningful contribution to our organisation.

OAG Group of companies is a multinational oil and gas service provider with a track record of operating in 19 countries and has its head office located in Shah Alam, Selangor, Malaysia.

We specialize in providing Field Joint Coating, Non Destructive Testing and Welding services for pipeline installation to reputable international contractors. We have established ourselves as a WORLD CLASS service provider in the oil and gas industry’s construction and installation sector.

OAG Group of companies is a multinational oil and gas service provider with a track record of operating in 19 countries and has its head office located in Shah Alam, Selangor, Malaysia.

We specialize in providing Field Joint Coating, Non Destructive Testing and Welding services for pipeline installation to reputable international contractors. We have established ourselves as a WORLD CLASS service provider in the oil and gas industry’s construction and installation sector.