Admin

oceanpacific; Johor; On-site; MYR 28,000 - 47,000; Full time

Job summary

Ocean Pacific is seeking a dedicated Admin to join the Johor Bahru office in a full-time capacity. You will be the backbone of our day-to-day operations, coordinating communications, meetings, and documents to keep the team productive.

Strong organisational skills and proficiency in the MS Office suite are essential. The role offers an opportunity to contribute to professional standards while supporting a collaborative, discreet office environment.

Qualifications

• Proven experience in administrative or office support roles.
• Strong organisational and time management skills.
• Excellent written and verbal English communication.
• Proficiency with Microsoft Office and office management software.
• Ability to work independently and as part of a team.
• Professional demeanor with discretion and confidentiality.
• Flexible to changing priorities and business needs.
• Experience with office administration systems and bookkeeping is desirable.

Responsibilities

• Managing and maintaining office filing systems, databases, and records.
• Handling incoming and outgoing correspondence, emails, and calls.
• Scheduling meetings, appointments, and events, coordinating calendars.
• Preparing and formatting documents, reports, and presentations.
• Processing invoices, expense reports, and other administrative documents.
• Providing general office support and ordering supplies.
• Assisting with data entry, record keeping, and administrative records.
• Supporting coordination of office activities and events.
• Performing general clerical duties and other administrative tasks.

Skills

Office administration

Time management

Communication skills

MS Office

Independence and teamwork

Discretion and confidentiality

Adaptability

Bookkeeping experience

Tools

Microsoft Office

Job description

About the role

We are seeking a dedicated and organised Admin to join the team at Ocean Pacific. This is a full-time position based in Johor Bahru District, Johor. In this role, you will be the backbone of our office operations, providing essential administrative support that enables our teams to work efficiently and effectively. You will manage day-to-day office functions, coordinate communications, and ensure smooth operations across the organisation. This position is fundamental to maintaining the professional standards and productivity that define Ocean Pacific.

Key responsibilities

• Managing and maintaining office filing systems, databases, and records to ensure information is organised and easily accessible
• Handling incoming and outgoing correspondence, emails, and telephone communications with professionalism and accuracy
• Scheduling meetings, appointments, and events, coordinating calendars and ensuring all parties are appropriately notified
• Preparing and formatting documents, reports, presentations, and other written materials as required
• Processing invoices, expense reports, and other administrative documentation
• Providing general office support to staff members, including ordering supplies and maintaining office equipment
• Assisting with data entry, record keeping, and maintaining accurate administrative records
• Supporting the coordination of office activities and special events
• Performing general clerical duties and other administrative tasks as assigned

What we're looking for

• Proven experience working in an administrative or office support role, ideally in a commercial or corporate environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English, with attention to detail and accuracy
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Demonstrated ability to work independently and as part of a team in a professional manner
• Professional demeanor with strong interpersonal and customer service skills
• Reliable, punctual, and committed to maintaining confidentiality and discretion
• Flexibility and willingness to adapt to changing priorities and business needs
• Experience with office administration systems and general bookkeeping is desirable

About us

Ocean Pacific is a dynamic and professional organisation committed to delivering exceptional service and value to our clients and partners. We pride ourselves on maintaining a collaborative workplace culture where every team member contributes to our success. Our commitment to excellence, integrity, and innovation drives everything we do. We value our employees and believe that a supportive and professional work environment is essential to achieving our organisational goals.

What we offer

We offer a competitive salary and a comprehensive benefits package designed to support your wellbeing and career development. As part of the Ocean Pacific team, you will have the opportunity to develop your skills and progress within a growing organisation. We are committed to providing a professional, respectful workplace where your contributions are valued and recognised. We offer flexibility and support to help you maintain a healthy work-life balance.