Admin

OZAC ENGINEERING AND SERVICES; Shah Alam; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Professional development

Career progression

Work-life balance

Inclusive workplace

Job summary

OZAC Engineering and Services in Shah Alam, Selangor is seeking a full-time Administrative Assistant to support office operations, assist senior management and coordinate a range of clerical tasks. This role is pivotal for maintaining efficient administration and ensuring smooth daily workflows in a dynamic engineering environment.

The ideal candidate will have proven admin experience, excellent organizational skills, and a proactive approach to problem-solving, while maintaining professional

Qualifications

• Proven experience in administrative or office support roles.
• Excellent organizational and time-management skills.
• Strong written and verbal communication in English; Malay helpful.
• Proficient with MS Office; familiarity with office management software.
• Detail-oriented with ability to handle confidential information.

Responsibilities

• Manage office administration systems including filing, record-keeping and databases.
• Provide comprehensive support to senior management and departments.
• Coordinate meetings, appointments and travel arrangements.
• Handle correspondence, emails and telephone communications.
• Prepare reports and presentations; manage office supplies and procurement.
• Assist with data entry, scanning and archiving.
• Support events, liaise with clients, vendors and service providers.

Skills

Administrative

Organisational

Communication

MS Office

Job description

About us

OZAC Engineering and Services is a dynamic and innovative company dedicated to delivering excellence in engineering solutions and comprehensive service offerings. We pride ourselves on our commitment to quality, reliability, and customer satisfaction. Our team is composed of talented professionals who are passionate about their work and committed to driving business success. We foster a collaborative workplace culture where innovation is encouraged and professional development is valued.

About the role

We are seeking a full-time Admin professional to join our team at our Shah Alam, Selangor location. This is a pivotal position within our administration department, providing essential support to ensure the smooth and efficient operation of our business. As an Administrative Assistant, you will be the backbone of our office operations, managing critical administrative functions that directly contribute to the productivity and success of the entire organisation. This role offers the opportunity to make a meaningful impact on daily operations whilst working within a supportive and professional environment.

Key responsibilities

• Managing and maintaining office administration systems, including filing, record-keeping, and database management
• Providing comprehensive administrative support to senior management and various departments across the organisation
• Coordinating and scheduling meetings, appointments, and travel arrangements
• Handling incoming and outgoing correspondence, emails, and telephone communications
• Preparing and maintaining office documentation, reports, and presentations
• Managing office supplies inventory and placing orders as needed
• Assisting with general clerical duties including data entry, document scanning, and archiving
• Supporting the coordination of company events, meetings, and conferences
• Liaising with external parties including clients, vendors, and service providers
• Contributing to the maintenance of a professional and organised office environment

What we're looking for

• Proven experience working in an administrative or office support role, ideally within an engineering or services environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in Malay is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software
• Demonstrated ability to maintain accuracy and attention to detail in all administrative tasks
• Professional demeanour with strong interpersonal skills and the ability to work collaboratively across departments
• Reliability, discretion, and the ability to handle confidential information appropriately
• Problem-solving mindset and willingness to take initiative in identifying process improvements
• A flexible approach to work with the ability to adapt to changing priorities and demands

What we offer

At OZAC Engineering and Services, we are committed to providing our employees with a rewarding and supportive work environment. We offer competitive remuneration commensurate with experience and qualifications. Our comprehensive benefits package includes opportunities for professional development and career progression within the organisation. We believe in fostering a workplace culture that values work-life balance, allowing our team members to thrive both professionally and personally. We provide a dynamic office setting in Shah Alam where you can contribute meaningfully to a growing company. Additionally, we are committed to creating an inclusive workplace and welcome applications from all candidates. Should you require any adjustments or support during the recruitment process, please do not hesitate to contact us.