Admin Assistant Manager / Senior Exec

Private Advertiser; Johor Bahru; On-site; MYR 67,000 - 112,000; Full time

Job summary

Private Advertiser in Johor Bahru is seeking an experienced Admin Assistant Manager / Senior Executive to lead administrative operations from our Johor office.

The role emphasizes supporting senior management, overseeing budgets, vendor relationships, and mentoring junior staff in a full-time capacity.

Qualifications

• 5+ years in office management or administrative roles.
• At least 2 years in a supervisory or assistant manager capacity.
• Proven track record managing office operations and administrative teams.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Advanced proficiency in Microsoft Office Suite and office management software.
• Experience with HR administrative functions is desirable.
• Knowledge of office compliance and governance standards is preferred.

Responsibilities

• Oversee daily administrative operations and ensure efficient workflow across the office.
• Provide comprehensive support to senior management and key stakeholders.
• Manage office budgets, procurement processes, and vendor relationships.
• Supervise and mentor junior administrative staff, providing guidance and performance feedback.
• Maintain accurate records, documentation, and filing systems.
• Liaise with various departments to facilitate inter-departmental communication and coordination.
• Handle confidential information with discretion and professionalism.
• Implement and maintain office policies and procedures.
• Manage office facilities, equipment, and maintenance requirements.
• Organise events, conferences, and corporate activities as required.
• Ensure compliance with company policies and relevant regulations.

Skills

Leadership

Office management

Microsoft Office

Communication

Problem solving

HR admin

Compliance

Multitasking

Job description

About Us

A Property Development Company located at Johor is seeking an experienced Admin Assistant Manager / Senior Executive to join our team at our Johor Bahru office. This is a full-time position based in Johor Bahru, Johor, offering a unique opportunity to make a significant impact on our administrative operations.

As Admin Assistant Manager / Senior Executive, you will play a crucial role in ensuring the smooth running of our office operations, supporting senior management, and driving efficiency across all administrative functions. This position bridges the gap between operational staff and management, requiring strong leadership capabilities combined with hands‑on administrative expertise.

Key Responsibilities

• Oversee daily administrative operations and ensure efficient workflow across the office
• Provide comprehensive support to senior management and key stakeholders
• Manage office budgets, procurement processes, and vendor relationships
• Supervise and mentor junior administrative staff, providing guidance and performance feedback
• Maintain accurate records, documentation, and filing systems
• Liaise with various departments to facilitate inter-departmental communication and coordination
• Handle confidential information with discretion and professionalism
• Implement and maintain office policies and procedures
• Manage office facilities, equipment, and maintenance requirements
• Organise events, conferences, and corporate activities as required
• Ensure compliance with company policies and relevant regulations

What We’re Looking For

• 5+ years of experience in office management or administrative roles, with at least 2 years in a supervisory or assistant manager capacity
• Proven track record of managing office operations and administrative teams
• Strong organisational and multitasking abilities with excellent attention to detail
• Advanced proficiency in Microsoft Office Suite and office management software
• Excellent written and verbal communication skills in English
• Demonstrated leadership skills with the ability to motivate and develop team members
• Problem-solving skills and proactive approach to improving office efficiency
• Flexibility and adaptability in a fast-paced environment
• Experience with HR administrative functions is desirable
• Knowledge of office compliance and governance standards is preferred

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?
• How many years' experience do you have as an Operational Administrator?