Admin Assistant

Astinas Construction & Development Sdn Bhd; Johor Bahru; On-site; MYR 33,000 - 58,000; Full time

Job summary

Astinas Construction & Development Sdn Bhd is seeking a dedicated Admin Assistant in Johor Bahru to support day-to-day operations in a fast-paced construction and development environment. The role focuses on providing essential administrative backing to ensure smooth office functioning and project support.

The ideal candidate will have strong organisational skills, proficient English communication, and experience with MS Office.

Qualifications

• Proven experience in administrative support, preferably in construction/development sector.
• Strong organisational and time management skills to prioritise multiple tasks.
• Excellent written and verbal communication in English; additional languages advantageous.
• Proficiency with Microsoft Office and office management systems.
• Attention to detail and accuracy in all tasks.
• Professional demeanour; able to work independently and in a team.

Responsibilities

• Manage office correspondence (emails, calls) and handle inquiries.
• Organise filing systems (physical and digital) for easy retrieval.
• Schedule meetings, appointments and conference room bookings.
• Prepare and format documents, reports and presentations.
• Process invoices, expense claims and other admin paperwork.
• Order and manage office supplies and equipment.
• Assist with data entry and maintain accurate records/databases.
• Support various departments with ad-hoc admin tasks.
• Greeting visitors and providing reception support as needed.
• Coordinate travel arrangements and accommodation for staff.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Independent & team work

Construction industry knowledge

Tools

Microsoft Office

Job description

About the role

We are seeking a dedicated and organised Admin Assistant to join the team in Johor Bahru, Johor. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our organisation. As an Admin Assistant, you will be the backbone of our administrative functions, ensuring that all office activities run efficiently and that our team has the support they need to focus on delivering exceptional results in the construction and development sector.

What you'll be doing

• Managing office correspondence, including sorting, distributing and responding to emails and telephone enquiries
• Maintaining and organising filing systems, both physical and digital, to ensure easy retrieval of documents
• Scheduling meetings, appointments and conference room bookings for staff and management
• Preparing and formatting documents, reports and presentations
• Processing invoices, expense claims and other administrative paperwork
• Ordering and managing office supplies and equipment
• Assisting with data entry and maintaining accurate records and databases
• Supporting various departments with ad-hoc administrative tasks as required
• Greeting visitors and providing reception support when needed
• Coordinating travel arrangements and accommodation bookings for staff

What we're looking for

• Proven experience working in an administrative support role, preferably within a construction, development or similar corporate environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems
• Attention to detail and a commitment to maintaining accuracy in all administrative tasks
• Professional demeanour with a courteous and helpful approach to colleagues and visitors
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of construction or development industry practices would be beneficial but is not essential