Admin Executive

Allevia Aesthetics; Kuala Lumpur; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Optical benefits

Growth opportunities

Supportive environment

Job summary

Allevia Aesthetics is seeking a responsible Admin Executive to support day-to-day operations in Kuala Lumpur. You will handle administrative tasks, sales order processing, coordination with customers and the sales team, and basic warehouse duties in a fast-paced environment.

The ideal candidate has a Diploma or equivalent, experience in admin or inventory, and strong Microsoft Office skills. This role offers a competitive salary package with medical and optical benefits and a supportive,

Qualifications

• Diploma or professional qualification required.
• Experience in administration, sales coordination, order processing or inventory management is advantageous.
• Proficient in MS Office, especially Excel and Word; good communication and organisational skills.

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations.
• Process sales orders accurately and in a timely manner; prepare invoices and delivery orders.
• Coordinate deliveries with courier and logistics providers; monitor delivery status.
• Maintain inventory records, conduct stock counts and reconcile records.
• Ensure proper storage, labelling and documentation of products.

Skills

Good communication

Organisational skills

Independent working

Attention to detail

Education

Diploma / Professional certificate

Tools

Microsoft Excel

Microsoft Word

Filing systems

Job description

We are looking for a responsible and organised Admin Executive to support our day-to-day operations. The role will involve general administrative work, sales order processing, coordination with customers and the sales team, delivery arrangements, inventory management, and basic warehouse/store management. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where they may need to handle different tasks independently.

Key responsibilities

• Provide day-to-day administrative support to ensure smooth office operations.
• Maintain proper filing and documentation, both physical and digital.
• Maintain accurate records and update relevant databases or reports.
• Process sales orders accurately and in a timely manner.
• Prepare invoices, delivery orders and other relevant documents.
• Arrange deliveries with courier and logistics providers.
• Monitor delivery status and follow up on any delivery issues.
• Maintain accurate inventory records and stock movement.
• Conduct periodic stock counts and reconcile physical stock against records.
• Ensure products are properly stored, organised and labelled.

About you

• Minimum Diploma/ Professional Courses or equivalent qualification.
• Previous experience in administration, sales coordination, order processing or inventory management is an advantage.
• Basic understanding of sales order processing, invoicing and inventory procedures.
• Good communication and coordination skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good attention to detail with strong organisational skills.
• Able to work independently and follow up on tasks responsibly.
• Positive attitude and willing to learn.
• Comfortable with occasional lifting and handling of goods.

Competitive salary package

Medical & Optical benefits

Supportive and collaborative working environment

Opportunity to grow with a fast-growing medical aesthetics company

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience using Filing Systems?

What can I earn as an Administration Executive