Onsite Admin Executive - Office & HR Coordination

LuVaii Purifaces; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary package

Professional development opportunities

Inclusive workplace culture

Full-time employment with job security

Accessible management and clear comms

Job summary

LuVaii Purifaces is seeking an on-site Admin Executive to support daily office operations in Cheras, Kuala Lumpur. The role covers facilities, records, onboarding, HR admin, and cross-branch coordination in a fast-paced environment.

The successful candidate will manage assets, filing, licensing matters, and budgeting support while maintaining accuracy and strong communication within the team.

Qualifications

• High school diploma or diploma qualification in administration, business studies or a related field
• Proven experience as an Administrative Assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite and office management software
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Strong written and verbal communication skills in English; Bahasa Malaysia is advantageous

Responsibilities

• Manage daily office administration, facilities, equipment, and company assets
• Maintain proper filing systems, company records, and administrative documentation
• Handle employee onboarding, personnel files, attendance, leave records, and HR administrative matters
• Coordinate communication and administrative matters between branches and departments
• Handle branches’ business and signboard license application, renewal and matters dealing with local council authorities
• Monitor office supplies, branches’ repair and maintenance, administrative expenses, and operational costs
• Assist with administrative budgeting, compliance documentation, and audit requirements
• Support the implementation of company policies and procedures
• Perform other duties assigned by the Manager or Managing Director

Skills

Microsoft Office

Office management

Communication skills

Multitasking

Education

Diploma in administration / business studies

Tools

Scheduling software

Email management

Basic accounting

Job description

LuVaii Purifaces is seeking an on-site Admin Executive to support daily office operations in Cheras, Kuala Lumpur. The role covers facilities, records, onboarding, HR admin, and cross-branch coordination in a fast-paced environment.

The successful candidate will manage assets, filing, licensing matters, and budgeting support while maintaining accuracy and strong communication within the team.