Admin Executive

FINSMART Solutions; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

FINSMART Solutions in Kuala Lumpur is seeking an experienced administrative assistant to support daily office operations, manage documentation, and liaise with vendors. You will handle emails, phone calls, calendar management, and meeting coordination.

The role requires a diploma or bachelor's degree in business administration or related field and 1–2 years of administration experience. Strong organizational skills and attention to detail are essential.

Qualifications

• Diploma or bachelor's degree in business administration, management, or a related field.
• 1–2 years of experience in administration, office management, or a similar role.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Manage daily office administration, including documentation, filing, correspondence, and office supplies, facilities, maintenance, and vendors.
• Handle incoming emails and company phone calls and follow up with relevant parties when necessary.
• Coordinate meetings, appointments, calendars, travel arrangements, and company events.
• Monitor and maintain stock levels of office supplies, ensuring timely replenishment.
• Manage licenses, contracts, renewals, subscriptions, and other administrative deadlines.
• Follow up on quotations, invoices, payments, and vendor-related matters.
• Ensure all bills are properly submitted and processed on time.
• Handle sensitive company information with a high level of confidentiality.
• Perform other administrative and operational duties as assigned.

Education

Business Admin degree/diploma

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage daily office administration, including documentation, filing, correspondence, and office supplies, facilities, maintenance, and vendors.
• Handle incoming emails and company phone calls and follow up with relevant parties when necessary.
• Coordinate meetings, appointments, calendars, travel arrangements, and company events.
• Monitor and maintain stock levels of company T-shirts, stationery, pantry supplies, and other office essentials, ensuring timely replenishment.
• Manage company licenses, contracts, renewals, subscriptions, and other administrative deadlines.
• Follow up on quotations, invoices, payments, and vendor-related matters.
• Ensure all bills are properly submitted and processed on time.
• Ensure office facilities, equipment, and supplies are properly maintained.
• Handle sensitive company information with a high level of confidentiality.
• Perform other administrative and operational duties as assigned.

About you

• Diploma or bachelor's degree in business administration, Management, or a related field.
• 1–2 years of experience in administration, office management, or a similar role.
• Strong organizational and time-management skills with attention to detail.