Office Admin Exec

EBC Tech; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

EBC Tech is seeking a proactive Office Administrator/Facilities Coordinator in Kuala Lumpur to oversee day-to-day office operations and support HR, Finance, and Management teams.

You will manage procurement, records, vendor relations, and drive improvements in workspace, safety, and processes in a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.
• 3–5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.
• Strong organizational and project coordination skills with excellent attention to detail.
• Excellent communication and stakeholder management abilities across all levels.

Responsibilities

• Oversee day-to-day office operations for a smooth, efficient workplace.
• Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.
• Drive office improvement initiatives including relocation, renovation, workspace enhancements, and process optimization.
• Provide administrative support to HR, Finance, and Management teams.
• Lead facilities management to maintain a safe, secure, and well-maintained office environment.
• Coordinate maintenance, repairs, cleaning, preventive maintenance, and workplace improvements.
• Ensure compliance with health and safety regulations, licenses, permits, inspections, and statutory compliance.
• Build and maintain relationships with vendors, suppliers, contractors, and service providers.
• Manage vendor contracts, service agreements, renewals, and supplier performance.
• Organize employee engagement activities and team-building events.

Skills

Organizational skills

Project coordination

Stakeholder management

Communication skills

Education

Bachelor's or Diploma in Business Admin/Office Management/Facilities Management

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Oversee the day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.

Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.

Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.

Provide administrative support to the HR, Finance, and Management teams.

Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.

Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.

Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.

Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.

Manage vendor contracts, service agreements, renewals, and supplier performance.

Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Requirements

Diploma or bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.

3–5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.

Strong organizational and project coordination skills with excellent attention to detail.

Excellent communication and stakeholder management abilities across all levels.

A proactive, resourceful, and solution-oriented mindset with the ability to manage multiple priorities in a fast-paced environment.

Experience managing vendors, procurement, office budgets, and facilities operations is highly preferred.

Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).