Office Admin Executive

Midea Scott & English Electronics; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Midea Scott & English Electronics in Kuala Lumpur is seeking an Office Administrator to oversee daily office operations, coordinate repairs and maintenance, and supervise cleanliness and facilities to keep the workplace efficient and safe.

The role requires 2 years of relevant experience, strong MS Office skills, and the ability to work independently across departments to manage vendors, rentals, and budgets.

Qualifications

• 2 years of relevant experience in office administration or administrative support.
• Proficient in Microsoft Office, especially Excel, Word and PowerPoint.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to multitask.
• Able to work independently and coordinate with multiple departments.
• Experience handling office facilities, supplies and vendors.
• Proactive and responsible with problem-solving abilities.
• Willing to take on ad hoc administrative duties when required.

Responsibilities

• Oversee daily office operations to ensure a smooth, efficient working environment.
• Coordinate repairs, maintenance, and liaise with service providers.
• Supervise cleanliness and organization of the workspace and cleaning staff.
• Manage office rental facilities including renewals and tenancy terminations.
• Coordinate renovations, relocations, or layout changes.
• Ensure timely payment of utility bills and maintain service continuity.
• Manage inventory of office supplies, equipment, and pantry items.
• Ensure facilities like air conditioning and lighting are functional.
• Handle company car facilities, including purchase, disposal and servicing.
• Maintain up-to-date parking records and budget for office needs.
• Coordinate office events and staff welfare activities.
• Ensure safety and health compliance in the office.
• Other ad hoc tasks as assigned by your superior.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Organizational skills

Time management

Attention to detail

Independent worker

Vendor management

Office administration

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Oversee daily operations of the office to ensure a smooth and efficient working environment.

Coordinate office repairs and maintenance, liaising with service providers as needed.

Supervise cleanliness and organization of the workspace, including management of cleaning staff.

Oversee office rental facilities, including renewals and terminations of tenancy agreements

Coordinate office renovations, relocations, or layout changes, including planning and execution.

Ensure timely payment of utility bills to avoid service disruption.

Manage inventory of office supplies, stationary, equipment, and pantry items.

Ensure all office facilities (e.g., air conditioning, lighting, furniture) are functional and well-maintained.

Handle company car facilities, including purchase, disposal, management of petrol card, and servicing for all company cars including van for service team.

Maintain an up-to-date parking list or database.

Manage office budgets, including expenses related to supplies, repairs, pantry, and miscellaneous costs.

Coordinate office events, including festive celebrations, birthdays, and staff farewell gatherings.

Help implement in-office staff benefits and welfare activities.

Ensure the office complies with safety and health regulations.

Other ad hoc task as assigned by your superior.

Requirement:

2 years of relevant experience in office administration or administrative support.

Good Microsoft Office skills, especially Excel, Word, and PowerPoint.

Good organizational and time management skills.

Strong attention to detail and ability to handle multiple tasks.

Able to work independently and coordinate with different departments.

Experience in handling office facilities, supplies, vendors, and general administrative matters.

Proactive, responsible, and able to solve problems efficiently.

Willing to handle ad-hoc administrative duties when required.