Admin Executive

PTT Synergy Group Berhad; Selangor; On-site; MYR 36,000 - 54,000; Full time

Job summary

PTT Synergy Group Berhad in Malaysia is seeking a capable Administrative Assistant to provide day-to-day support to the Manager and Head of Department, handling correspondence, travel logistics, and meeting arrangements.

You will manage emails, calls, and inquiries; prepare PRs/POs and maintain inventory; coordinate with internal teams to meet deadlines; and support documentation control across operations, procurement and admin.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Logistics, or a related field.
• Minimum 2 to 5 years of experience in administration, executive support, or a related role.
• Experience in industrial automation, engineering, logistics, warehouse solutions, or manufacturing environments is an advantage.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Proactive, resourceful, and able to work independently with minimal supervision.

Responsibilities

• Provide day-to-day administrative support to the Manager and Head of Department.
• Manage correspondence, emails, phone calls, and incoming inquiries.
• Coordinate travel arrangements, accommodation bookings, and transportation when required.
• Coordinate internal and external meetings, including meeting room arrangements and logistics.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.
• Prepare meeting agendas, presentation materials, and supporting documents.
• Coordinate visits by customers, vendors, and business partners.
• Maintain and support documentation control for operational, procurement, and administrative records.
• Coordinate with internal departments to ensure the timely completion of assigned tasks.

Skills

Administrative support

Communication

Organization

Education

Diploma or Bachelor’s degree in Business Admin/Management/Logistics

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide day-to-day administrative support to the Manager and Head of Department.

Manage correspondence, emails, phone calls, and incoming inquiries.

Coordinate travel arrangements, accommodation bookings, and transportation when required.

Coordinate internal and external meetings, including meeting room arrangements and logistics.

Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.

Prepare meeting agendas, presentation materials, and supporting documents.

Coordinate visits by customers, vendors, and business partners.

Maintain and support documentation control for operational, procurement, and administrative records.

Coordinate with internal departments to ensure the timely completion of assigned tasks.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Logistics, or a related field.

Minimum 2 to 5 years of experience in administration, executive support, or a related role.

Experience in industrial automation, engineering, logistics, warehouse solutions, or manufacturing environments is an advantage.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

Proactive, resourceful, and able to work independently with minimal supervision.