Admin Executive

Autoplay Group Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Autoplay Group Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to manage daily operations and provide essential support to management. The role covers handling correspondence, organizing records, scheduling meetings, and coordinating travel as needed.

You will liaise with vendors and internal teams, assist HR tasks such as onboarding and attendance, and help with basic accounting activities like processing invoices and purchase orders.

Qualifications

• Strong organizational and time management skills are required.

Responsibilities

• Manage daily administrative operations.
• Handle correspondence including emails, phone calls, and mail.
• Prepare, organize, and maintain office documents and filing systems.
• Schedule meetings and manage calendars for management.
• Coordinate travel arrangements and meeting logistics.
• Monitor and order office supplies.
• Prepare reports, presentations, and meeting minutes.
• Liaise with vendors, service providers, and external stakeholders.
• Support HR functions such as onboarding, attendance tracking, and leave administration.
• Process invoices and purchase orders; assist with basic accounting tasks.
• Coordinate company events and internal communications.
• Ensure compliance with company policies and procedures.
• Handle confidential information professionally.
• Provide general administrative support to management and other departments.
• Perform other ad hoc duties as assigned by supervisors.

Skills

Organizational skills

Time management

Verbal and written communication

Attention to detail

Multitasking

Problem solving

Teamwork and independence

Tools

Microsoft Office

Google Workspace

Job description

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Manage daily administrative operations and ensure smooth office functioning.

Handle correspondence, including emails, phone calls, and incoming/outgoing mail.

Prepare, organize, and maintain office documents, records, and filing systems.

Schedule meetings, appointments, and manage calendars for management.

Coordinate travel arrangements, accommodation, and meeting logistics when required.

Monitor and order office supplies, ensuring adequate inventory levels.

Prepare reports, presentations, and meeting minutes.

Liaise with vendors, service providers, and external stakeholders.

Support HR functions such as onboarding, attendance tracking, leave administration, and employee records (if applicable).

Process invoices, purchase orders, and reimbursement claims, and assist with basic accounting tasks.

Coordinate company events, training sessions, and internal communications.

Ensure compliance with company policies and administrative procedures.

Handle confidential information with professionalism and discretion.

Provide general administrative support to management and other departments.

Perform other ad hoc duties assigned by supervisors.

Key skills typically required:

Strong organizational and time management skills

Excellent verbal and written communication

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace

Attention to detail and accuracy

Ability to multitask and prioritize work

Problem-solving and interpersonal skills

Ability to work independently and as part of a team