Admin Executive

LuLu Money Malaysia; Kampung Malaysia Tambahan; On-site; MYR 31,000 - 45,000; Full time

Job summary

LuLu Money Malaysia is seeking an Admin Executive to support daily administrative and operational activities in Kuala Lumpur. You will handle data entry, maintain records, and coordinate tasks to ensure smooth day-to-day office operations.

Responsibilities include updating databases, preparing reports, coordinating meetings and liaising with branches, vendors, and departments. Fresh graduates are welcome, with 1–2 years of admin experience seen as an advantage.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management or related field.
• Fresh graduates are encouraged to apply; 1–2 years' admin experience is advantageous.
• Proficient in Microsoft Office applications, especially Excel, Word and Outlook.
• Strong organizational and time management skills.
• Good written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Perform daily administrative duties including data entry, updating records, filing and documentation.
• Maintain accurate and up-to-date information in company databases, spreadsheets and internal systems.
• Assist in preparing reports, maintaining trackers and updating operational records.
• Coordinate with internal departments and branches on administrative matters.
• Monitor and assist with branch staff attendance records and related administrative updates.
• Handle incoming calls, emails and general company enquiries professionally.
• Arrange courier services and manage mail and documents.
• Monitor office supplies and pantry items, coordinating replenishment.
• Assist in coordinating meetings, appointments and interviews.
• Maintain proper filing systems and liaise with vendors on office matters.
• Provide general admin support to Operations and perform ad-hoc duties.

Skills

Data entry

Attention to detail

Time management

Communication (EN & BM)

Organisational skills

Education

Diploma or Bachelor’s in Business Admin / Office Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are looking for a detail-oriented and organised Admin Executive to support daily administrative and operational activities. The role involves data entry, maintaining accurate records, coordinating administrative tasks, and ensuring smooth day-to-day office operations.

Key Responsibilities

• Perform daily administrative duties, including data entry, updating records, filing and documentation.
• Maintain accurate and up-to-date information in company databases, spreadsheets and internal systems.
• Assist in preparing reports, maintaining trackers and updating operational records as required.
• Coordinate with internal departments and branches on administrative and operational matters.
• Monitor and assist with branch staff attendance records and related administrative updates.
• Handle incoming phone calls, emails and general company enquiries professionally.
• Arrange courier services and manage incoming and outgoing mail and documents.
• Monitor office supplies, stationery and pantry items, and coordinate replenishment when required.
• Assist in coordinating meetings, appointments, interviews and training arrangements.
• Maintain proper filing systems and ensure documents are organised and easily accessible.
• Liaise with vendors, service providers and relevant departments on general office matters.
• Provide general administrative support to the Operations Department and perform other ad-hoc duties as assigned.

Job Requirements

• Minimum Diploma or Bachelor's Degree in Business Administration, Office Management or a related field.
• Fresh graduates are encouraged to apply. Candidates with 1–2 years of administrative experience will have an added advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Comfortable handling data entry, updating records and maintaining accurate information.
• Good organisational, coordination and time management skills.
• Detail-oriented, responsible and able to work with minimal supervision.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to multitask, prioritise assignments and meet deadlines.
• Willing to learn and support various administrative and operational activities.