ADMIN EXECUTIVE

Winfast Corporation Sdn Bhd; Pahang; On-site; MYR 33,000 - 58,000; Full time

Job summary

Winfast Corporation Sdn Bhd is seeking an Administrative Support professional to provide comprehensive support to management and departments. You will coordinate meetings, maintain records, and ensure confidential handling of documents.

The role covers office operations, internal/external correspondence, data entry, and ad-hoc project assistance, requiring strong organizational skills and fluency in English and Bahasa Malaysia.

Qualifications

• 2+ years of experience in administration or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and work independently.
• Maintain confidentiality of company information.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Provide comprehensive administrative support to management and departments.
• Coordinate meetings, prepare agendas, and record minutes.
• Organize and maintain company records and reports with confidentiality.
• Support daily office operations and vendor coordination.
• Handle internal and external correspondence professionally.
• Enter data and assist in preparing administrative reports.
• Assist with special projects and ad-hoc tasks.

Skills

Organizational skills

Communication skills

Multitasking

Independence

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Administrative Support: Provide comprehensive administrative support to management and departments, including preparing documents, reports, correspondence, and maintaining proper filing systems.

Meeting & Schedule Coordination: Assist in coordinating meetings, appointments, and schedules. Prepare meeting agendas, record minutes, and ensure timely follow-ups on assigned tasks.

Documentation & Records Management: Organize, maintain, and update company records, documents, and reports while ensuring confidentiality and accuracy. Knowledge of ISO filing systems and MSPO documentation/filling systems will be an added advantage.

Office Administration & Coordination: Support daily office operations, including monitoring office supplies, coordinating with vendors, and ensuring office facilities and equipment are properly maintained.

Communication & Correspondence: Handle internal and external communications, including emails, calls, and official correspondence in a professional manner.

Data Entry & Reporting: Maintain accurate records, perform data entry, and assist in preparing administrative reports for management review.

Project & Ad-hoc Support: Assist with special projects, research, data gathering, and other administrative tasks assigned by management.

Qualifications:

Minimum 2 years of relevant experience in administration, office management, or related fields.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational skills with attention to detail.

Excellent communication skills, both written and verbal.

Ability to manage multiple tasks, prioritize workload, and work independently.

Professionalism and ability to maintain confidentiality of company information.

Language Skills:

Proficient in both English and Bahasa Malaysia, with good written and verbal communication skills.