Operations Executive/Admin

Private Advertiser; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Job summary

Private Advertiser in Kuala Lumpur invites applications for an Operations Executive/Admin who will support the daily functioning of our office in TTDI. You will organise schedules, manage documents, and coordinate with vendors to keep operations running smoothly.

The role requires strong organisational skills, clear communication, and proficiency with Microsoft Office. We welcome candidates from all backgrounds and encourage proactive, detail-oriented individuals to apply.

Qualifications

• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and commitment to accuracy.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Managing day-to-day administrative tasks including scheduling, correspondence, and document management.
• Supporting the management team with administrative requirements and special projects.
• Handling telephone enquiries, reception duties, and visitor management.
• Processing and filing documents, maintaining records and databases accurately and confidentially.
• Ordering and monitoring office supplies and equipment.
• Assisting with meeting and event coordination, including bookings and arrangements.
• Liaising with external vendors, service providers, and other departments as required.
• Performing other administrative duties as assigned to support business operations.

Skills

Organisational skills

Time management

Communication skills

MS Office proficiency

Attention to detail

Discretion/confidentiality

Tools

Microsoft Office Suite

Job description

About the role

We are seeking an enthusiastic and organised Operations Executive/Admin to join our team in TTDI (Kuala Lumpur). This is a key position within our administration and office support function, responsible for ensuring the smooth and efficient operation of our office environment. You will be the backbone of our operations, providing essential administrative support that enables our business to run seamlessly. This role offers the opportunity to work in a fast-paced environment where your organisational skills and attention to detail will make a tangible impact on the success of the organisation.

What you'll be doing

• Managing day-to-day administrative tasks including scheduling, correspondence, and document management
• Supporting the management team with administrative requirements and special projects
• Handling telephone enquiries, reception duties, and visitor management
• Processing and filing documents, maintaining records and databases accurately and confidentially
• Ordering and monitoring office supplies and equipment
• Assisting with meeting and event coordination, including bookings and arrangements
• Liaising with external vendors, service providers, and other departments as required
• Performing other administrative duties as assigned to support business operations

What we're looking for

• We welcome candidates from all backgrounds and levels of experience.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office management software
• Attention to detail and commitment to maintaining accuracy in all administrative work
• Discretion and confidentiality when handling sensitive information