Admin Executive (Full Time) -Melaka

MS Solution Resources; Malacca City; On-site; MYR 24,000 - 36,000; Full time

Job summary

MS Solution Resources is seeking an Admin Executive to manage daily administrative activities, documentation, and cross-department coordination in Malacca. You will ensure accurate records, prepare documents, and support various teams to keep operations running smoothly.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced office environment, with focus on reliability and timely delivery of tasks.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Relevant administrative experience is an advantage.
• Good organizational and documentation skills.
• Proficient in Microsoft Office, especially Word and Excel.
• Good communication and coordination skills.
• Detail-oriented, responsible, and able to work independently.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Handle daily administrative tasks and office documentation.
• Prepare, organize, and maintain company records, documents, and files.
• Prepare sales invoices, payment vouchers, letters, forms, and other relevant documents when required.
• Ensure proper filing and record-keeping of company documents.
• Assist in preparing documents for internal and external parties.
• Support the daily operations of the company and coordinate with different departments.
• Assist the Sales, Accounts, HR, and Operations teams with administrative matters.
• Coordinate with customers, suppliers, government agencies, and other external parties when required.
• Follow up on pending documents, applications, payments, and other administrative matters.
• Assist in ensuring smooth day-to-day office operations.
• Monitor office supplies, stationery, and general administrative requirements.
• Assist with company facilities, equipment, and general office matters.
• Maintain proper records of company assets and administrative documents.
• Assist with meetings, appointments, and other company activities when required.
• Handle confidential company information and documents responsibly.
• Ensure tasks are completed accurately and within the required deadlines.
• Perform other administrative and ad-hoc duties assigned by management.

Skills

Organizational skills

Documentation skills

Communication skills

Coordination skills

Independent work

Education

Bachelor's Degree in Business Administration or related field

Diploma in Business Administration or related field

Tools

Microsoft Office

Word

Excel

Job description

The Admin Executive is responsible for managing the company's daily administrative activities, documentation, and operational support. The role ensures that office administration, paperwork, records, and coordination between departments are handled efficiently and accurately.

Key Responsibilities

Administration & Documentation

Handle daily administrative tasks and office documentation.

Prepare, organize, and maintain company records, documents, and files.

Prepare sales invoices, payment vouchers, letters, forms, and other relevant documents when required.

Ensure proper filing and record-keeping of company documents.

Assist in preparing documents for internal and external parties.

Operations Support

Support the daily operations of the company and coordinate with different departments.

Assist the Sales, Accounts, HR, and Operations teams with administrative matters.

Coordinate with customers, suppliers, government agencies, and other external parties when required.

Follow up on pending documents, applications, payments, and other administrative matters.

Assist in ensuring smooth day-to-day office operations.

Office Administration

Monitor office supplies, stationery, and general administrative requirements.

Assist with company facilities, equipment, and general office matters.

Maintain proper records of company assets and administrative documents.

Assist with meetings, appointments, and other company activities when required.

General Duties

Handle confidential company information and documents responsibly.

Ensure tasks are completed accurately and within the required deadlines.

Perform other administrative and ad‑hoc duties assigned by management.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, or a related field.

Relevant administrative experience is an advantage.

Good organizational and documentation skills.

Proficient in Microsoft Office, especially Word and Excel.

Good communication and coordination skills.

Detail-oriented, responsible, and able to work independently.

Able to manage multiple tasks and meet deadlines.