ADMIN EXECUTIVE

Treatwater & Engineering Sdn Bhd; Bintulu; On-site; MYR 36,000 - 54,000; Full time

Job summary

Treatwater & Engineering Sdn Bhd in Malaysia is seeking an Admin Executive to support day-to-day operations across the office and project teams. You will manage documents, coordinate purchases, handle correspondence, and help with HR and accounting paperwork as needed.

The role offers the opportunity to work closely with suppliers, customers, and internal departments, ensuring accurate records, timely reporting, and smooth office functioning.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Accounting, or related field.
• Proficient in Microsoft Office, particularly Word and Excel.
• Fresh graduates are encouraged to apply.
• Good written and verbal communication skills.
• Able to work independently and as part of a team.

Responsibilities

• Handle daily administrative tasks to ensure smooth office operations.
• Prepare, organize, and maintain company documents, records, files, and correspondence.
• Assist in preparing letters, reports, quotations, purchase orders, invoices, and other documents.
• Coordinate with customers, suppliers, contractors, and internal departments.
• Assist with scheduling meetings and recording meeting minutes.
• Assist management and project teams with administrative and documentation requirements.
• Monitor office supplies and arrange purchases.
• Assist with staff administration, including attendance and leave records, onboarding documents.
• Assist Accounts with basic administrative and accounting documentation.
• Coordinate courier, delivery, and shipment arrangements.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Teamwork

Education

Diploma in Business Administration

Bachelor's degree in Management/Accounting

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible, organized, and detail-oriented Admin Executive to support the day-to-day administrative operations of the company. The successful candidate will be responsible for maintaining proper documentation, coordinating office activities, supporting management and project teams, and assisting with general administrative and operational tasks.

Key Responsibilities

Handle daily administrative and clerical tasks to ensure smooth office operations.

Prepare, organize, and maintain company documents, records, files, and correspondence.

Assist in preparing letters, reports, quotations, purchase orders, invoices, and other documents when required.

Handle incoming and outgoing emails, calls, correspondence, and enquiries.

Coordinate with customers, suppliers, contractors, and internal departments.

Assist with purchasing activities, including obtaining quotations, preparing purchase orders, and following up on deliveries.

Maintain proper records of suppliers, customers, office documents, and project-related documentation.

Assist with scheduling meetings, preparing meeting documents, and recording meeting minutes when required.

Assist management and project teams with administrative and documentation requirements.

Monitor office supplies and arrange purchases when necessary.

Assist with staff administration, including attendance records, leave records, onboarding documents, and other HR-related administrative matters.

Assist the Accounts Department with basic administrative and accounting documentation when required.

Handle filing and ensure documents are properly organized and easily accessible.

Assist with company registrations, licences, renewals, and other administrative matters.

Coordinate courier, delivery, and shipment arrangements when required.

Perform other administrative duties and ad-hoc tasks assigned by management.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, Accounting, or a related field.

Previous experience in administration is an advantage.

Fresh graduates are encouraged to apply.

Proficient in Microsoft Office, particularly Word and Excel.

Good organizational and time-management skills.

Good written and verbal communication skills.

Responsible, detail-oriented, and able to maintain confidentiality.

Able to work independently and as part of a team.

Able to multitask and prioritize work effectively.

Willing to learn and take on new responsibilities.

Possess a valid driving licence is an advantage.

Preferred Skills

• General office administration
• Document and record management
• Microsoft Word & Excel
• Purchasing coordination
• Customer and supplier coordination
• HR administrative support
• Filing and data entry
• Good communication and organizational skills

Employment Type

Full-time