Admin Executive

HH JAYA AUTO SUPPLIES SDN BHD; Bukit Payong; On-site; MYR 30,000 - 42,000; Full time

Job summary

HH JAYA AUTO SUPPLIES SDN BHD, based in Bukit Payong, Terengganu, is seeking an experienced Admin Executive for a full-time role. The position supports smooth operations by handling administrative functions, coordinating office activities, and ensuring efficient workplace operations across departments.

Ideal candidates will have a high school diploma (administration or related qualifications are a plus) and proven admin experience, with strong organisational, communication, and MS Office skills.

Qualifications

• Strong organisational and time management skills with the ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office applications and other standard office software.
• Attention to detail and accuracy in all work undertaken.

Responsibilities

• Manage day-to-day administrative tasks including filing, documentation, scheduling and record-keeping.
• Coordinate office operations and maintain organisational systems and procedures.
• Prepare and process administrative documents, reports and correspondence.
• Provide general administrative support to management and staff across the organisation.
• Manage office supplies inventory and liaise with vendors for procurement.
• Handle telephone enquiries and direct them appropriately.
• Organise meetings, events and travel arrangements as required.
• Maintain office equipment and facilities to ensure optimal working conditions.
• Support the coordination of company activities and special projects.

Skills

Administrative tasks

Communication skills

Organisational skills

Multitasking

Flexibility

Vendor coordination

Education

High school diploma

Office administration qualification

Tools

Microsoft Office

Documentation management

Job description

About the role

We are seeking an experienced Admin Executive to join the team at HH JAYA AUTO SUPPLIES SDN BHD. This is a full-time position based in Bukit Payong, Terengganu. As an Admin Executive, you will play a crucial role in supporting the smooth operation of our automotive supplies business by managing administrative functions, coordinating office activities, and ensuring efficient workplace operations. This position is essential to maintaining our organisational effectiveness and supporting both management and staff across all departments.

Key responsibilities

• Manage day-to-day administrative tasks including filing, documentation, scheduling and record-keeping
• Coordinate office operations and maintain organisational systems and procedures
• Prepare and process administrative documents, reports and correspondence
• Provide general administrative support to management and staff across the organisation
• Manage office supplies inventory and liaise with vendors for procurement
• Handle telephone enquiries and direct them appropriately
• Organise meetings, events and travel arrangements as required
• Maintain office equipment and facilities to ensure optimal working conditions
• Support the coordination of company activities and special projects

What we're looking for

• High school diploma or equivalent; additional qualifications in administration or office management are advantageous
• Proven experience working in an administrative role, preferably in a similar business environment
• Strong organisational and time management skills with the ability to manage multiple tasks efficiently
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office applications and other standard office software
• Attention to detail and accuracy in all work undertaken
• Professional demeanour and ability to work effectively with colleagues at all levels
• Flexibility and willingness to adapt to changing business requirements
• Knowledge of the automotive industry or supplies sector is preferred

What we offer

• Competitive salary commensurate with experience and qualifications
• Full-time employment with job security and stability
• Opportunity to develop your skills and grow within the organisation
• Collaborative and supportive work environment
• Standard statutory benefits in accordance with Malaysian employment regulations

About us

HH JAYA AUTO SUPPLIES SDN BHD is a dedicated automotive supplies company serving the Terengganu region and beyond. We specialise in providing quality automotive products and services to our valued customers. With a commitment to excellence and customer satisfaction, we have built a reputation as a trusted supplier in the automotive industry. Our team is passionate about delivering outstanding service and maintaining strong relationships with our clients and partners.